Scale House Operator Clerk

Pick Your Part•Chicago, IL

2d•Onsite

About The Position

Responsible for a variety of procurement and vendor-related duties to support the Procurement team. This role involves updating and maintaining product/vendor data, reviewing vendor acknowledgments, ensuring timely material receipt, monitoring back-orders and shipments, and facilitating communication with vendors. The position also includes maintaining vendor scorecards, reconciling purchase orders and invoices, and interfacing with various departments and branch locations. Additionally, the role supports accounting with supplier invoicing procedures, organizes procurement meetings, assists with RFPs, generates reports, and may manage general office services.

Requirements

High School graduate or G.E.D. equivalent required.
1+ years of experience.
Intermediate skill level in Microsoft Word & Excel.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc.
Ability to create, maintain, and incorporate functions into documents, spreadsheets, databases, and presentations to support business objectives.
Basic messages communicated orally.
May write brief messages and keep simple records.
May explain and offer guidance on routine procedures.
Problems encountered are routine, somewhat repetitive, and generally solved by following clear directions and procedures.
Decisions generally affect own job or assigned functional area.
Results are defined; sets personal own goals and determines how to achieve results with few or no guidelines to follow; supervisor/manager provides broad guidance and overall direction.
Handle multiple tasks or projects simultaneously with moderate complexity.

Nice To Haves

College coursework preferred.
Automotive background preferred.

Responsibilities

Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status.
Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc.
Ensure timely receipt of material by the due date.
Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
Facilitate communication with vendors to provide PO numbers to confirm order placements.
Maintain vendor scorecard to accurately represent customer satisfaction rating.
Reconcile purchase orders and invoices.
Interface with Procurement team members and other associated departments.
Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put-away goals.
Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
Organize and schedule meetings to assist in the efficiency of procurement operations.
Assist in preparing and auditing RFPs (Requests for Proposals).
Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
Assume other duties as assigned.