Samples Manager

ABC Stone•Hicksville, NY

9d•Onsite

About The Position

This role involves crafting effective material planning strategies, nurturing supplier relationships, and resolving material-related issues. You will leverage our ERP/MRP systems to ensure that our inventory/production demands are consistently met. The ideal candidate will have a background in overseeing sample materials, ensuring their availability for product development and production while also managing the broader material flow and supplier relationships to meet inventory/production demands while maintaining cost efficiency. This role involves ensuring the continuous flow of necessary materials by analyzing demand, forecasting sample needs, sourcing and procuring materials, managing inventory levels, negotiating & coordinating with suppliers, and collaborating with internal departments to guarantee materials are on hand in the right quantity, quality, and time.

Requirements

Must have clean drivers license
Must have knowledge of Natural Stone (characteristics & Quality)
Proficient with maintaining adequate sample Inventory Levels in multiple locations using inventory tool
Must be a participatory Leader (hands-on)
Experience with labeling software
Proficient with ERP/MRP systems (Stone Profit a plus)
Experience in supply chain management
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent sales and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate them when appropriate.
Excellent collaborative abilities with team members and stakeholders
Ability to function well in a high-paced and at times stressful environment.
Proficient with Microsoft Office Suite or related software.
High school diploma or equivalent. (Bachelors preferred)
At least two years related experience required.

Responsibilities

Develop and implement material planning strategies and processes
Analyze demand & creating inventory schedules.
Monitor and maintain accurate records of inventory
Ensure adequate stock levels
Manage the prompt processing (cutting) and distribution of new material samples across all locations
Implement JIT (Just-in-Time) strategies to reduce waste and cost
Source, negotiate with and manage relationships with suppliers (ensure timely and cost effective delivery of materials (oversees samples)
Work in partnership with Sales, Receiving, Quality Control (Inventory Control), Logistics & Procurement
Identify Process Improvement opportunities to ensure optimization of inventory, reduce waste, cut cost and improve the overall efficiency of the samples department and material planning processes.
Utilize ERP/MRP to track & manage sample needs.
Oversee all 3 locations
Travel to all 3 locations 1x week physically in NYC 2x week physically in BK 2x week physically in Hv
Check inventory levels, make sure sample room is replenished
Collaborate with Showroom TL
Fulfill sample request timely 44 & 612 on display in NYC at Workstations (upstairs)
Place and remove new or existing samples in bins, in the libraries (workstation wall & sample room)
Ship samples to Brooklyn from HV
Coordination from HV, BK & NYC
Check displays in to ensure updated with current products all locations
Works in tandem with Inventory Control Specialist to allocate slabs for samples
Own the inventory needs file
Coordinate exterior stone samples with factories (order from factories)
Coordination with Procurement to ensure that oversees purchases include samples
Assist the VP of Sales and the Sales Team with Library updates
Organize sample pick-ups from clients sample returns
Responsible for maintaining Trade Show sample kits
Collaborate with VP of Sales on organization of sample kit and curated collections for distribution to clients
Coordinating with Marketing and Sales for sample delivery and collection for CEU, Brand Presentation, Trade Shows, product demonstrations and other Events
Work cohesively with the out of state sales team to ensure they always have updated samples, trade show kits & marketing material (brochures, live inventory cards & ABC Bags) for presentations
Forecast needs inventory
Ensure samples are pristine and a good representation of the brand
Manage and maintain sample Inventory Levels in each location using tool
Labels neat and orderly on sample and box
Responsible for ensuring that samples are of good quality & represent the material well
Overtime as needed, due to needs of the business may at times be mandatory
Performs other related duties as assigned.