Sales Tax Compliance Specialist

Rise Collective • St. Petersburg, FL

5d • Remote

About The Position

RISE Collective is seeking a Sales Tax Compliance Specialist to manage the full lifecycle of short-term rental tax accounts. This role involves onboarding new properties, filing returns, and ensuring all state, county, and town accounts are current. The company handles sales tax, lodging tax, and hotel occupancy tax (HOT) compliance for short-term rental properties across numerous companies and jurisdictions. Each property may have unique registration, filing frequency, and tax rates, with complexities arising from Over-The-Air (OTA) platforms collecting and remitting some taxes. This position requires direct communication with county and state revenue offices, homeowners, and the internal accounting team. The ideal candidate enjoys untangling jurisdictional rules, maintaining organized records, and managing tax compliance for a large number of accounts and jurisdictions with a high degree of ownership and accuracy.

Requirements

• Hands-on experience preparing, filing, and remitting sales tax returns for business clients
• Experience managing a high-volume portfolio of sales tax accounts, clients, or entities
• Strong understanding of sales tax nexus requirements and taxable transactions
• Experience working across multiple state and/or local tax jurisdictions
• Hands-on experience with sales tax, lodging tax, hotel occupancy tax (HOT), or transient occupancy tax compliance
• Experience establishing or maintaining sales tax registrations and permits on behalf of businesses or clients
• Comfort managing high volumes of detail across many jurisdictions and accounts at once
• Strong written and verbal communication — you will be on the phone with revenue offices and emailing homeowners directly
• Proficiency in Excel or Google Sheets, and the confidence to learn new filing portals and software quickly
• Highly organized and deadline-driven, with a track record of owning a process end to end
• Strong attention to detail and a track record of accurate, timely filings and recordkeeping

Nice To Haves

• Sales tax compliance experience within an accounting firm, tax firm, or similar client-service environment
• Short-term rental or property management industry experience
• Experience with lodging tax, hotel occupancy tax (HOT), transient occupancy tax, or similar hospitality-related taxes
• Familiarity with OTA tax collection and remittance mechanics (Airbnb, Vrbo, Booking.com)
• Experience with multi-entity compliance across several operating companies
• Experience responding to tax notices, account discrepancies, or information requests from state and local revenue authorities
• Familiarity with Microsoft Office and SharePoint

Responsibilities

• Add and remove properties from tax accounts as they come on and off management, across state, county, and town jurisdictions
• Establish and maintain sales tax registrations, permits, and accounts across applicable jurisdictions
• Communicate with county and state revenue offices to maintain registrations, resolve account issues, and respond to notices, discrepancies, and information requests
• Monitor tax rate changes and new jurisdictional filing requirements, and update our records accordingly
• Maintain accurate documentation of account status, registrations, filing requirements, and jurisdiction-specific information
• Prepare and file sales tax and lodging/HOT returns on monthly, quarterly, and annual cycles
• File and remit taxes accurately and on time across multiple state and local jurisdictions
• Pull and review tax reports to confirm filings, payments, and collections are accurate and complete
• Audit OTA tax collection (Airbnb, Vrbo, Booking.com) to confirm the correct tax is collected and remitted for each jurisdiction
• Research and resolve discrepancies between tax collected, reported, filed, and remitted
• Apply an understanding of nexus requirements and taxable transactions when reviewing tax obligations across jurisdictions
• Maintain the tax filing calendar, tracking systems, jurisdiction logins, filing frequencies, and account documentation
• Maintain clear and consistent records so filing history, account status, deadlines, and supporting documentation are easy to track
• Keep internal teams and homeowners informed on the status of their tax accounts and filings
• Communicate clearly and professionally with tax authorities, homeowners, and internal stakeholders regarding registrations, filings, notices, and outstanding items

Benefits

• Paid Time Off (PTO) / Vacation: 15 days
• Personal Days: 2 days
• Sick leave: 8 days
• Holidays paid: 6 days (New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving Day and Christmas Day)
• Contribution towards health insurance ($250)
• Vision insurance
• Dental insurance
• Various life insurance plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed