SALES SUPPORT SPECIALIST - TX

STANDLEYS SYSTEMS LLC•Plano, TX

4d•Onsite

About The Position

The Standley Systems’ Sales Support Specialist will provide administrative support to the Standley Systems Sales Department and the Technology Portal. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff and departments (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. This position will be reported directly to Director of Admin Operations.

Requirements

Highly organized and able to multi-task
Strong verbal and written communication skills
Excellent calendar management skills
Project management
Financial Skill Set
Attention to detail required
Basic analysis skills required
Team player required
Positive attitude required
Good driving record, valid driver’s license, and proof of insurance
Proficient in Microsoft Word, Excel & PowerPoint
3-5 years Admin experience preferred.
Associate or bachelor’s degree and/or related work experience
Attention to detail required
Basic analysis skills required
Team player required
Positive attitude required
Curiosity required
Excellent verbal and written communication skills required
Must be able to pass drug and alcohol screens. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.
While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard
Specific vision abilities required by this job include close vision requirements due to computer work
Light to moderate lifting required
Regular, predictable attendance required
Travel to other Standley Systems offices and customer sites during normal business hours required

Responsibilities

Assist Sales Teams with day-to-day activities.
Reviewing Sales documentation-Sales Admin Review, Contracts Review, Rejections
Help process electronic signatures requests
Lease Coordination-Work with financial partners on Credit and Buyout review
CRM – Account reassignment and other duties as requested
Business Technology Review preparation for Sales Department
Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
Assist with all aspects of reporting, to include Forecasting, CRM, CPQ, MIF, E-auto lists.
Assist Directors with New Hire preparations. Technology is in place, work area is clean, supplies ready, welcome packets prepared, assisting with scheduling training and keeping detailed schedule.
Assist with all aspects of projects, accounts, quarterly reviews, and bids.
Assist sales reps with client information requests from CRM, CPQ / E-auto & related sources.
Commission tool administrator
Coordinate / research / approve lead payouts
Assist Sales Department with paperwork questions and import of orders
In charge of implementing all office procedures, including conference room meeting policy, demo lunch process, inter-office mail system, emergency evacuation plans.
Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.
Schedule & coordinate all internal meetings and ensure refreshments and rooms are made ready for event (set up and breakdown with help from team).
Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
Coordinate manpower needs at onsite events & assist with assignments day of event.
Assist with keeping portal & office stocked with paper goods and office supplies and ensuring the office is clean and organized
Assist with sales meeting related planning.
Assist Marketing Coordinator with customer-related event planning.
Assist with events related to your assigned sales territory including BIG FRED, Spirit Week and QSM
Provide office front door coverage.
Facilities maintenance: full office organization, cleanliness, reporting maintenance needs to Chickasha, and communicating with cleaning crew.
Perform general clerical duties to include photocopying, faxing, mailing, and filing.
Assist Contracts with projects
Help with toner requests from Supplies including toner inventory
Ensure that the sales intranet page is kept up to date
Other duties as assigned by Team Lead or Manager