Sales Reservations Agent

Roberts Resorts & Communities•Scottsdale, AZ

3h•Onsite

About The Position

The Sales Reservations Agent is a pivotal role focused on boosting sales revenue, enhancing customer satisfaction, and ensuring efficient reservation and sales operations. This agent acts as the primary customer contact, necessitating strong communication skills, meticulous attention to detail, and a proactive approach to both sales and service. Roberts Resorts & Communities operates nationally, aiming to foster community and fulfill dreams through core values of resourcefulness, integrity, passion, and exceptional customer service. The company is dedicated to positively impacting 30,000 families and invites individuals who are passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering outstanding service to join their team in shaping a brighter future.

Requirements

Deliver an outstanding guest experience by providing friendly, welcoming, and informative interactions.
Ensure that every caller feels valued and eager to stay at the resort.
Ensure all reservations are processed accurately, including dates, rates, and specific RV requirements (e.g., size accommodations, utilities like power and water hookups).
Double-check details with customers to prevent errors and misunderstandings.
Efficiently manage booking requests, modifications, and cancellations.
Maintain a high level of organization to ensure that availability and occupancy levels are accurately tracked and communicated.
Maintain up-to-date knowledge of the resort’s facilities, services, promotions, and local attractions.
Be able to confidently assist guests in planning their stay and answer questions related to the resort and surrounding areas.
Address and resolve guest issues promptly and effectively.
When necessary, escalate issues to management while keeping the guest informed of progress.
Aim to resolve conflicts in a way that maintains or enhances guest satisfaction.
Respond to inquiries and booking requests promptly to minimize wait times and maximize guest satisfaction.
Track response times and aim to meet or exceed the set standards.
Identify opportunities to upsell guests on premium sites, extended stays, or additional services such as guided tours, rental equipment, and event participation that enhance their experience.
Engage in proactive follow-up with guests to confirm reservation details, provide pre-arrival information, and offer additional assistance or recommendations as their arrival date approaches.
High school diploma or GED.
At least one year of customer service experience, preferably in a call center, hospitality, or related field.
At least one year of reservations experience.
Experience working with computer and telecommunications systems.
Experience in reservations and sales particularly within the hospitality or travel industry.
Proficiency in using reservation management software or CRM systems.

Nice To Haves

Familiarity with RV parks, campgrounds, or the hospitality sector is a significant plus.

Responsibilities

Deliver exceptional service in every interaction to ensure guests feel valued and satisfied.
Demonstrate empathy and understanding in all communications, addressing guest needs and preferences effectively.
Achieve a high level of accuracy in booking details such as dates, rates, and specific RV requirements (hookup specifications, site preferences).
Ensure all information is entered correctly into the reservation system to prevent future complications.
Aim to answer calls within the first few rings and reduce wait times for customers.
Manage time effectively to handle reservations, inquiries, and modifications promptly.
Proactively inform guests about available upgrades, extended stays, and additional services (like guided tours or special event participation) that could enhance their experience.
Achieve or exceed sales goals related to upselling services and amenities.
Maintain up-to-date knowledge of the RV resort’s offerings, seasonal changes, and local attractions.
Provide accurate and comprehensive information to assist guests in making informed decisions about their stay.
Address and resolve guest concerns or complaints promptly, maintaining professionalism and poise.
Escalate complex issues to management when necessary, ensuring that guests receive timely follow-ups.
Conduct outbound calls or send emails to confirm bookings, provide pre-arrival information, and clarify any unclear details with guests.
Engage guests post-visit to gather feedback and encourage repeat business.
Work closely with other departments (housekeeping, maintenance, guest services) to ensure a seamless guest experience.
Share relevant customer feedback that could lead to operational improvements.
Comply with all organizational policies, privacy regulations, and safety standards in managing guest data and interactions.
Stay informed about changes in company policies and procedures.
Effectively utilize reservation and customer relationship management software.
Ensure all transactional data is accurately captured in the system in real-time.
Participate in training sessions and seek opportunities for skill enhancement.
Remain receptive to coaching and feedback aimed at improving job performance.
Meet defined performance metrics such as call handling time, guest satisfaction scores, booking accuracy, and upsell rates.