Sales Project Coordinator

Balfour•Aventura, FL

68d•Onsite

About The Position

The Marketing Specialist will manage college marketing requests for our class jewelry business. This in-office role in Aventura FL will support our sales and creative teams by coordinating project requests, managing assets, and executing email and direct mail campaigns.

Requirements

A college degree of BS or BA or higher.
1+ years in marketing and project management, with strong skills in managing multiple projects and adhering to deadlines.
Ability to translate positioning strategy into creative strategy and execution.
Excellent verbal and written communication skills, able to collaborate effectively with both internal teams and external clients.
Strong attention to detail and ability to handle multiple priorities.

Nice To Haves

Experience and familiarity with Basecamp, Trello and/or other project management applications preferred.

Responsibilities

Act as the central liaison for all college marketing initiatives, proactively gathering, synthesizing, and prioritizing input from the sales team to ensure alignment with strategic goals.
Craft compelling and actionable creative briefs that clearly define objectives, target audiences, and deliverables, enabling cross-functional teams to execute with precision.
Facilitate seamless collaboration among internal stakeholders, external partners, and creative teams, maintaining momentum and accountability throughout each project lifecycle.
Monitor timelines, resources, and outcomes, ensuring marketing deliverables are completed on schedule, within scope, and with measurable impact.
Track incoming marketing requests, monitor progress, and maintain visibility across all active initiatives.
Provide timely, actionable feedback to the creative team, ensuring deliverables align with brand standards and project objectives.
Coordinate multi-level approvals by facilitating clear communication between sales representatives, clients, and internal stakeholders, streamlining decision-making and reducing turnaround times.
Maintain project momentum by proactively identifying bottlenecks, resolving issues, and keeping all parties informed through regular updates and status reports.
Leverage our creative automation platform to generate assets and coordinate with the creative team for custom projects as needed.
Ensure all assets TO MEET brand standards and align with project briefs.
Collaborate closely with clients and internal teams to gather, validate, and refine targeted email and direct mail lists, ensuring data accuracy, compliance, and optimal audience segmentation.
Implement rigorous quality control processes to clean and standardize contact databases, enhancing deliverability and campaign performance.
Coordinate end-to-end campaign logistics with production partners, overseeing timelines, creative assets, and distribution to ensure flawless execution and timely delivery.
Maintain high standards of quality and consistency, aligning messaging with brand guidelines and campaign objectives across all channels
Maintain strong working relationships with sales, creative teams, production partners, and clients to ensure seamless project completion.
Stay informed on industry best practices, applying insights to optimize processes.