Sales Operations & Events Coordinator (6 Month, Temporary Fixed-Term)

Keywords Studios • Philadelphia, PA

1d • Hybrid

About The Position

The Sales Operations & Events Coordinator will support day-to-day operational activities and event execution for the team. This is a hands-on, entry-level contract role focused on logistics, coordination, and possible on-site support across sales operations and corporate events. This role blends administrative coordination with physical event execution, making it ideal for candidates interested in operations, events, and sales support.

Requirements

• Must be legally authorized to work in the hiring region

Nice To Haves

• Strong organizational and multitasking skills
• Comfortable with hands-on, physical tasks (lifting, setup, on-site support)
• Strong communication and problem-solving abilities
• Ability to work flexible hours, including event days
• Event Platforms
• Google Workspace

Responsibilities

• Assist in logistical planning and executing corporate events, meetings, and internal functions
• Pre-Planning logistics, guest check-in, materials distribution, and on-site coordination
• Invitation and Eventbrite tracking
• Organize and maintain inventory of branded merchandise (swag)
• Assemble and distribute event materials (gift bags, welcome kits, promo items)
• Track inventory levels and assist with reordering
• Receive, sort, label, and store deliveries
• Coordinate hotel accommodations, including rooming lists and booking updates
• Track arrival and departure schedules for staff and attendees
• Assist with last-minute travel or accommodation changes
• Assist with ground Transportation Logistics data entry large scale group event transportation
• Run operational errands (event supplies, printing, last-minute needs)
• Coordinate with vendors for deliveries, pickups, and tracking
• Assist with shipping and mailing event materials
• Source supplies for events (decor, materials, branded items)
• Keep storage rooms, supply areas, and event materials organized
• Support cross-functional collaboration with internal teams and external vendors
• Assist wherever needed to ensure smooth daily operations and event success
• Data entry
• Operations Support

Benefits

• 401(k) Plan - 3% company match with auto-enrollment after 30 days

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed