Sales Operations Coordinator (real estate)
About The Position
rennie is hiring a Sales Operations Coordinator in San Diego to help keep a high-profile real estate project organized, client-ready, and running smoothly. This role supports the day-to-day operations of the Sales Gallery, including administration, reporting, documentation, event coordination, vendor follow-up, and site readiness. You’ll be the person who helps keep the details aligned: maintaining accurate systems and records, tracking milestones and operational needs, supporting marketing initiatives and events, coordinating with project partners, and helping ensure the Sales Gallery is polished, prepared, and welcoming. If you’re an organized, service-minded professional who thrives in fast-paced real estate, hospitality, project marketing, or client-facing environments, this role offers the chance to contribute meaningfully to a project team without the need for a real estate licence.
Requirements
- Previous administrative, operations, customer service, or client-facing experience, ideally in real estate, hospitality, project marketing, events, or a similar fast-paced environment.
- Strong organizational and document management skills, with the ability to create order and understanding from complexity.
- High digital fluency, including the ability to quickly learn and navigate multiple platforms such as CRMs, databases, spreadsheets, cloud storage, reporting dashboards, and other business systems.
- Comfort preparing, maintaining, and working with accurate records, reports, trackers, and shared information.
- Professional communication skills, attention to detail, and a strong client-service mindset.
- Confidence coordinating with multiple stakeholders, including sales teams, managers, vendors, marketing partners, and developer teams.
Responsibilities
- Coordinate day-to-day sales operations, including systems, workflows, trackers, documentation, and administrative processes that keep the project moving.
- Support contract and transaction administration by preparing documentation, tracking milestones, following up on outstanding items, and maintaining accurate records.
- Maintain CRMs, spreadsheets, shared folders, and reports so sales, operational, and site-related information is current, accurate, and easy to access.
- Coordinate across sales, marketing, developer, vendor, and site teams to support project activities, events, communications, and day-to-day requirements.
- Help keep the Sales Gallery client-ready by supporting opening and closing procedures, displays, materials, technology, maintenance, and general upkeep.
- Support a polished client and visitor experience by coordinating reception activity, welcoming guests, routing inquiries, and helping tours and appointments run smoothly.
- Identify, track, and follow up on operational, process, vendor, or site-related issues so the team can stay organized and prepared.
Benefits
- Employer-sponsored benefits beginning day 1, per our benefits plan eligibility requirements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
