Sales Office Administrator (with Sales Analytics Support)

J W Marriott•Las Vegas, NV

About The Position

The Sales Office Administrator provides essential administrative and operational support to the Sales organization while assisting with basic sales reporting and analytical activities. This role ensures the Sales office runs efficiently, supports Sales leadership with organization and documentation, and contributes to informed decision‑making through accurate reporting and data coordination. The Sales Office Administrator fosters teamwork, delivers excellent internal and external guest service, anticipates the needs of Sales leaders and clients, and helps exceed expectations while building brand loyalty by living the JW Marriott Core Values. Adheres to all Company, Safety, and Department policies and procedures.

Requirements

Bachelor’s degree in Business, Administration, Finance, or a related field preferred
2–4 years of experience in sales administration, office administration, or sales support
Exposure to sales reporting or data analysis preferred
Strong organizational, administrative, and multitasking skills.
Proficiency in Microsoft Office (Word, Excel, Outlook/Email)
Comfortable working with data, reports, and spreadsheets
Familiarity with CRM systems (Salesforce or similar) preferred
Ability to interpret basic sales data and summarize findings
Excellent written and verbal communication skills
Customer‑service oriented; flexible and team‑focused
Ability to prioritize and plan in a fast‑paced environment
High attention to detail, accuracy, and confidentiality
Ability to speak, read, write and understand English.
Ability to read, analyze and interpret documents. Ability to write reports, customer correspondence and notices to departments. Ability to effectively handle meetings, communicate one on one to staff and present to large groups.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to apply common sense understanding to carry out instructions and give direction in written, oral or diagram form. Ability to deal with and resolve problems involving multiple variables.
Requires prolonged standing, mobility, bending, reaching and lifting up to up 25 pounds
Requires eye/hand coordination and the ability to use standard office equipment
Requires the ability to distinguish letters, numbers and symbols.
Ability to and comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (MSDS) and other instructions.

Nice To Haves

Experience in hospitality, retail, or multi‑unit business environments.
Knowledge of forecasting models and revenue optimization.

Responsibilities

Serve as the primary administrative support for the Sales department
Manage high‑volume phone and email communications; accept, screen, and direct inquiries
Draft, format, and distribute correspondence, contracts, presentations, signage, and departmental materials
Maintain organized files, records, databases, and documentation (electronic and physical)
Assist Sales Managers and leadership with calendars, meetings, agendas, and department scheduling
Coordinate meeting logistics, including room setup, materials, and follow‑up
Order, stock, and distribute office supplies; operate standard office equipment
Support preparation of contracts, proposals, reports, and presentations
Maintain confidentiality of sensitive sales, client, and financial information
Assist with the preparation and distribution of daily, weekly, and monthly sales reports
Compile, validate, and update sales data from CRM and internal systems
Track sales activity, pipeline status, bookings, and basic performance metrics
Identify and flag trends, variances, or data discrepancies for Sales leadership
Maintain simple dashboards or spreadsheets used for sales tracking and reporting
Support Sales Managers with pipeline summaries, territory tracking, and quota monitoring
Assist Finance and Sales leadership with data requests related to forecasting and revenue tracking
Coordinate with Marketing to support promotions, collateral, and sales initiatives
Work with Operations to ensure client needs and group requirements are communicated accurately
Liaise with Finance to support reporting, documentation, and revenue‑related data needs
Act as a central coordination point to ensure smooth communication across departments