Sales & Events Coordinator (Part-Time) | Woven Seafood & Chophouse

Columbia Hospitality•Tacoma, WA

6d•$23

About The Position

Columbia Hospitality is seeking an exceptional individual to join their team as a Sales & Events Coordinator. This is a part-time role focused on creating exceptional experiences and contributing to a people-first, values-driven culture. The ideal candidate will be detail-oriented, possess strong communication and organizational skills, and have a positive, adaptable attitude. This role involves administrative functions, managing sales inquiries, preparing documents, processing invoices, and assisting with event execution.

Requirements

Strong written and verbal communication skills, including: The ability to write, proofread and edit reports, business correspondence, and sales contracts.
Effectively present information and respond to questions from team members, managers, clients, guests and general inquiries.
Ability to carry out instructions provided in written and oral format.
Ability to add, subtract, multiply and divide in all applicable units of measure, using whole numbers, fractions, percentages, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to compute discounts, commissions, proportions, and percentages.
Strong computer literacy in Microsoft Office, especially Outlook, Word, Excel and PowerPoint.
Detail oriented with strong multi-tasking and organizational skills.
Ability to solve problems and make decisions in routine situations.
Strong personal skills, including time management, planning and organizing, and delivery of results.
Positive can-do attitude and the ability to adapt to a variety of situations.
Must adhere to Columbia Hospitality Policies and Procedures.

Responsibilities

Performs administrative functions, organizing calendars and department meetings, reading/routing incoming mail, drafting routine correspondence; designs and maintains organization systems.
Answers all sales related telephone calls, take clear/concise messages, provides information, and/or directs call to appropriate team member.
Manages all inbound RFPs assigning them to the appropriate sales contact, and lead reporting.
Prepares/distributes events reports, including the group resume and EO packet.
Assists with preparing e-proposals, sales agreements, and other sales related external documents.
Handles deposits, maintains accurate record of receipt, recording in appropriate platforms, and ensures delivery to accounts receivable.
Develops and maintains favorable working relationships and open communication with all departments.
Responsible for definite agreement process, including turnover from sales to events.
Process sales department invoices and expenses: maintain digital files, handoff to accounting, organize and track as needed.
Responsible for assisting managers during execution of events.
Assist with special projects and completing ad hoc assignments as needed as necessary.

Benefits

Hourly Pay Rate: $23
Get Paid Daily
Paid Time off & Holiday Pay
Medical, Dental, Vision, Disability, 401K
HSA/FSA Plans -with employer contribution
Values Based Culture
Culture Add
Referral Bonus
Discounted Lodging, Dining, Spa, Golf, and Retail
Employee Assistance Program “Columbia Cares”
Volunteer Opportunities
Committee Participation Opportunities
Task Force Work Opportunities
Online Learning Platform to Help You Grow!
Third Party Perks (Including discounts on Pet Insurance, Rental Cars, Movie and Concert Tickets, Theme Park and Attractions & so much more)