Sales Coordinator

Master's Transportation • Kansas City, MO

22d • Onsite

About The Position

The Sales Coordinator plays a crucial role in managing and processing vehicle titles, sales documentation, and inventory and unit status tracking. This position ensures compliance with state regulations while supporting the overall efficiency of operations. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple tasks and communicate effectively.

Requirements

• Organization skills.
• Communication.
• Sense of Urgency.
• Customer Service.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with diverse stakeholders
• High School Diploma.
• Associate degree or equivalent experience.
• Proficiency in Microsoft Office products, emphasis on organizational tools.

Nice To Haves

• Familiarity with vehicle sales, leasing, and title processes.

Responsibilities

• Process, prepare, and distribute vehicle sales documentation. Including title packets, temporary tags, keys, and any related closing documents in accordance with company policies and state regulations.
• Ensure accurate and timely completion of DMV, municipal, and California sales documentation.
• Maintain titles and Manufacturer Statements of Origin (MSOs) for accuracy and compliance.
• Assist customers with title-related inquiries and provide information regarding the title transfer process.
• File monthly Notices of Sale for designated locations within required deadlines.
• Maintain organized and accurate electronic/physical records.
• Update and track unit and inventory status.
• Process applicable rebates in accordance with manufacturer and company guidelines.
• Support the sales closing process by ensuring all required documentation is complete, accurate, and compliant before finalization.

Benefits

• Generous Paid Leave and 12 Paid Holidays.
• Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
• 401(k) with company match.
• Flexible Spending and Health Savings Accounts.
• Discounts on travel, entertainment and more.
• Investment in Employee Development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree