Sales Coordinator

The Lodge at Blue Sky•Wanship, UT

8d•Onsite

About The Position

Embark on a dynamic and engaging career as a Sales Coordinator, where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between sales and events teams, you will be the architect of impeccable guest experiences, ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities, from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events. With creativity as your compass, you'll navigate the intricacies of event planning, crafting bespoke experiences that leave an indelible mark on our guests.

Requirements

2 years experience as a sales /catering assistant, preferably with use Opera systems.
Excellent verbal, written, presentation, and interpersonal communications skills.
Strong attention to detail, ability to multi-task and manage time efficiently.
Demonstrated ability to work with and support cross-functional project teams.

Responsibilities

Collaborate with the sales team to develop and implement effective strategies to attract clients for events and catering services.
Act as a liaison between the sales and catering departments, ensuring seamless communication and coordination.
Facilitate the booking and planning of events, ranging from corporate meetings to social gatherings, while considering clients' preferences and needs.
Assist in the creation of proposals, contracts, and event orders, ensuring accuracy and completeness.
Maintain detailed records of client interactions, contracts, and event details for future reference.
Conduct site visits with clients to showcase event spaces and discuss specific requirements.
Collaborate with vendors and suppliers to secure necessary resources for events, negotiating contracts when necessary.
Assist in marketing efforts to promote events and catering services, including the creation of promotional materials and social media content.
Collaborate with the sales and marketing teams to maximize revenue opportunities.
Site Visits: Assist with site/VIP reservations, required site documentation and partner with reservations as needed.
Pre-planning and preparation for site visits and VIP stays in collaboration with sales managers.
Participate in planning sites in tandem with the events department as needed to assist with room shows.
Conduct site inspections when the sales manager is not on property or otherwise not available.
Meet/Greet group clients and VIPs upon arrival and departure.