Sales Coordinator 1

HOLT Group•San Antonio, TX

11d•Onsite

About The Position

The PSD Sales Coordinator 1 is responsible for supporting purchasing, receiving, and invoicing functions. Other functions include customer support, project support, freight support and various administrative duties to increase efficiencies and satisfy customer needs. The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Requirements

High school diploma or equivalent required
Up to two years of work-related skill, knowledge, or experience is required
Knowledge of CAT engine and gensets in addition to other non-CAT related equipment
Ability to interact with tact and courtesy and maintain a professional manner
Knowledge of invoicing, receiving, and basic business accounting principles
Excellent oral and written communication skills
Effective utilization of organizational planning, self-management, analytical problem-solving, time management, and multi-tasking skills
Intermediate to advanced Microsoft Office product skills (Word, Excel, PowerPoint, etc.)
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to read and understand information and ideas presented in writing
Ability to listen to and understand information and ideas presented through spoken words and sentences
Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization, external CAT personnel, and vendors used by PSD

Responsibilities

Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Performs the purchasing, receiving, and invoicing for CAT and non-CAT products and services for the Power Systems Division (PSD)
Assists in the invoicing of prime product for the department
Assists the PSD Sales Operations Manager in meeting and achieving the goals and objectives of the PSD sales department
Coordinates with the Caterpillar Factory Representatives and HOLT project engineering/management group on behalf of the department
Completes CAT engine ordering process which includes the tracking of orders and communicating with CAT Factory Representative regarding status of orders
Coordinates CAT Engine order acknowledgements with project engineering/ management groups to improve communication
Processes purchase orders, including tracking, coding, and submitting invoices for payment
Acts as a centralized point of contact for purchases on behalf of the Power Systems Division
Creates, updates, and maintains project job files and spreadsheets
Performs other related administrative duties as assigned by management