Sales & Catering Coordinator

Rosewood Hotel Group•Dallas, TX

About The Position

To maintain a positive public image for Rosewood Mansion on Turtle Creek while actively supporting the sales, catering, marketing and revenue team through an efficient and smooth execution of all department duties. Essential Duties and Responsibilities - (Key Activities) The following are specific responsibilities and contributions critical to the successful performance of the position

Requirements

1-2 years hotel, restaurant, office, etc. experience preferred
Perform job functions with attention to detail, speed, and accuracy
Prioritize, organize and follow-up on all actions
Be a clear thinker, remaining calm and resolving problems using good judgment
Follow directions thoroughly
Understand guest service needs
Work cohesively with co-workers as part of a team
Work with minimal supervision
Maintain confidentiality of guest and client information and pertinent hotel data.
Strong written and verbal communication skills
Proficient in Word and Excel
Exceptional interpersonal skills - able to work closely with all internal associates
Ability to prioritize and organize work assignments
Affinity for detail
Ability to meet deadlines
Required to speak, read and write English
Must be able to endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, lift up to20 pounds, and satisfactorily communicate with guests and co-workers to their understanding.

Nice To Haves

College degree preferred

Responsibilities

Perform all administrative tasks for the department
Prepare and distribute daily and weekly catering function sheets
Maintain sales and catering filing systems
Maintain accurate files in Delphi/Sales Force
Maintain weekly and monthly Delphi/Sales Force audit reports
Prepare banquet checks and monthly department sales summary
Provide RFP assistance for corporate, group and catering managers
Work with managers on proposals, contracts, client events, sales trips, special projects, etc.
Assist managers with monthly and quarterly production reports
Maintain adequate supplies and produce departmental orders through Birch Street ordering procedures
Provide marketing support, particularly during marketing budget process
Create Open Table restaurant reservations
Facilitate site visits and tours for managers when required
Book bridal portraits as required
Create, log and monitor all gift certificate requests
Assist Sales Manager with Travel Industry requests and bookings
Research and coordinate commission payments on weekly basis
Coordinate catering room reservation requests and wedding comp usage requests
Provide Group Rooms Control support
Rooming lists
Audit Sales Force and Opera Routing Group Room booking links
Courtesy (elastic and non-elastic) room requirements