Sales Assistant

Pavago

7h•Remote

About The Position

We’re hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward. This is an execution-heavy, detail-driven role — you’re not selling, but you’re critical to making sales happen. You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals. If you’re organized, proactive, and thrive behind the scenes — this role is for you.

Requirements

1–2 years in sales support, administrative roles, or operations/coordination roles.
Hands-on experience with at least one CRM.
Strong scheduling and calendar management skills.
Proficiency in Google Workspace or Microsoft Office.
Clear, professional written English.

Nice To Haves

Experience creating proposals or sales decks.
Exposure to SDR/BDR workflows.
Experience in B2B SaaS, marketing agencies, or professional services.
Basic reporting skills (Excel, dashboards, pivot tables).

Responsibilities

Maintain clean, accurate CRM data across Salesforce, HubSpot, Zoho CRM, and Pipedrive.
Update leads, contacts, and opportunities daily, remove duplicates, fix missing fields, and maintain data hygiene.
Ensure pipeline visibility is always accurate.
Schedule calls, demos, and follow-ups across time zones using Google Calendar, Outlook, and Calendly.
Ensure sales reps are fully prepared before every meeting and coordinate internal prep sessions and follow-ups.
Draft, format, and proofread sales proposals, quotes, and presentations.
Support RFP/RFI responses using templates and create polished materials using Google Slides, Microsoft PowerPoint, and Canva.
Generate weekly/monthly reports on pipeline activity, conversion rates, and sales KPIs, and maintain dashboards for leadership visibility.
Ensure reporting is accurate and on time.
Draft follow-up emails after meetings, send reminders, thank-you notes, and next steps.
Support inbound lead routing and initial responses.
Coordinate with Marketing (lead flow & campaigns), Finance (contracts & approvals), and Operations (order processing).
Track handoffs to ensure nothing falls through the cracks.