Sales Administrative Assistant

Naphcare, Inc. • Vestavia Hills, AL

4d • Onsite

About The Position

NaphCare has an excellent opportunity for a Sales Administrative Assistant to join our Corporate Headquarters in Birmingham, AL. The Sales Administrative Assistant will be responsible for maintaining target databases, researching, organizing, and tracking key sales information. This individual will work closely with the sales team and report to the EVP/COO, while also interfacing professionally with clients and prospective customers as needed. This role requires a highly organized individual with a strong interest in sales, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Occasional travel, up to 10%, will be required to support conventions and client meetings.

Requirements

• 1–3 years of administrative support experience required
• Exceptional organizational skills with the ability to prioritize and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Excel skill required.
• Ability to travel up to 10% as needed

Nice To Haves

• Associate’s or Bachelor’s degree preferred, or equivalent administrative experience (sales or marketing experience strongly preferred)
• Experience with CRM or database systems preferred

Responsibilities

• Provide administrative support to the sales team, including: reporting, FOIA requests, file management, and tracking of key initiatives
• Maintain and update target databases, ensuring accuracy and organization of sales information
• Prepare reports, spreadsheets, and presentations to support sales activities
• Assist with scheduling, calendar management, and follow-up on appointments and action items
• Track and monitor upcoming bids, RFPs, and proposal deadlines
• Monitor and track relevant industry news alerts to support sales awareness and opportunities
• Coordinate logistics for conferences, conventions, and meetings, including limited travel support
• Provide ongoing organizational support to help the sales team operate efficiently and effectively

Benefits

• Health, dental & vision insurance that starts day one!
• Prescriptions free of charge through our health plan, beginning day one
• Lowest Cost Benefits!
• Employee Assistance Program (EAP) services
• 401K and Roth with company contribution that starts day one!
• Tuition Assistance
• Referral bonuses
• Term life insurance at no cost to the employee
• Generous paid time off & paid holidays
• Free continuing education and CMEs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree