Sales Administrative Assistant - USBL - US

Sysco•Columbia, SC

1d•Onsite

About The Position

The sales admin provides direct clerical support to the Vice President of Sales for local sales. This role supports customer engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile). The position involves composing and preparing correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access, and is responsible for the Vice President of Sales' email. The role also includes making travel arrangements, authorizing payroll deductions for hotel rooms, assisting in the preparation of food shows and sales meetings, and responding to solicitations for company donations. Additionally, the sales admin screens phone calls, maintains files, retains local information within the Customer Relationship Management (CRM) system (Sysco 360), researches information, generates and distributes promotional reports, orders supplies for the Sales Department, and schedules room arrangements for meetings and events. The position also involves collecting, preparing, and distributing Point-of-Sales (POS) material and flyers, running pre-formatted Business Objects reports, creating and maintaining promotional tracking spreadsheets, and supporting other areas of the company as business needs dictate.

Requirements

High School education required.
1-2 years' related administrative experience providing support to an executive-level supervisor.
Working knowledge of Sysco Sales processes, organization and product categories preferred.
Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
Able to type a minimum of 50-wpm accurately.
Must possess strong interpersonal skills.
Capable of communicating effectively with all levels of employees and management.
Remain poised, professional and diplomatic under pressure.
Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment.
Demonstrated ability to plan and organize work activities.
Analyze and disseminate forms.
Manage work time efficiently.
Follow procedures and policies.
Identify and solve problems.
Retain a file system to include alphabetical, numerical, and chronological filing activities.
Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
Compute rate, ratio, and percent and to draw and interpret bar graphs.
Proofread and make appropriate spelling and grammar corrections to documents written in English.
Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn.
Handle confidential information with integrity and discretion.
Applicants must be currently authorized to work in the United States.

Nice To Haves

Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred.
2 years' related administrative experience providing support to an executive-level supervisor preferred.

Responsibilities

Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile).
Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access.
Responsible for Vice President of Sales e-mail.
Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required.
Authorize payroll deductions for hotel rooms per the policy.
Assist in preparation of food shows and sales meetings.
Respond to solicitations for company donations.
Screen phone calls for the Vice President of Sales and takes messages.
Maintain files.
Retain local information within Customer Relationship Management (CRM) (Sysco 360).
Research information on the CRT or PC as required.
Generate copy and distribute promotional reports.
Order supplies for the Sales Department.
Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required.
Collect, prepare and distribute Point-of-Sales (POS) material and flyers
Run pre-formatted Business Objects tracking, commission, etc reports.
Create and maintain promotional tracking spreadsheets
Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc.