Safety Operations Manager

Harlem Children's Zone•New York, NY

2d•Onsite

About The Position

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Safety Operation Manager with the Safety Department. The Safety Operation Manager will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life. Our HCZ Safety Team is committed to creating safe spaces for our scholars, families, community, and staff members to thrive. We are stationed at 15+ HCZ sites with a team of New York State licensed safety officers. We provide 24-hour support, 365 days a year, at our 3 Charter School/Community Center locations. Reporting to the Safety Director, the Safety Operations Manager is responsible for overseeing the administrative aspects of the Safety team. The ideal candidate must be comfortable working in a fast-paced environment and balance the ability to work independently with effective collaboration between the Safety team and the rest of the organization.

Requirements

H.S diploma, Bachelor’s degree preferred
3+ years of related professional experience
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook
Strong scheduling and calendar management skills
Proven success in administering multiple projects simultaneously and prioritizing workload
Excellent project and time management skills
Impeccable attention to details and deadlines
Excellent communication skills, including written and oral communication skills
Proven ability to work with a diverse staff

Nice To Haves

Resourcefulness, creativity, and strong problem-solving skills is a plus

Responsibilities

Maintain employee information
File absence notes, assist with employee timekeeping via UltiPro
Update the weekly vacancy report
Track staff annual Security Guard training requirements
Maintain and update staff contact information, i.e., mobile phone numbers, site numbers, etc.
Coordinate new hire onboarding process
Track hiring progress with candidates to ensure all documents are submitted on time.
Manage the Director’s calendar
Manage the Events calendar across the department
Establish and maintain internal HCZ departmental relationships
Act as Department HR liaison
Set up and coordinate meetings and conferences, both internal and external to HCZ
Responsible for updating department databases, including inventory, staffing and others as requested
Communicate with vendors for billing inquiries
Submit departmental purchase orders, vendor invoices, reimbursements, and other general expenses in a timely manner
Data entry for Certify Me building access system
Assist with training coordination, including obtaining materials for the team
Assist Safety Director with key and access code management
Assist Director in keeping alarm codes and emergency response call lists current
On call during working hours to assist in coordinating staff assignments during safety crisis issues.
Assist with the administration of the Fresh Works work order, space request, and incident reporting system
Perform other duties as assigned

Benefits

Highly competitive base salaries
Paid time off
Employee referral bonus
Career advancement
No-cost health insurance
Life Insurance
Short-and long-term disability
Additional voluntary benefits
Wellness discounts
Commuter benefits
Financial wellness perks
Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)