Turquoise Ridge - Safety & Health Business Assistant

Barrick Mining Corporation•Golconda, NV

21h•Onsite

About The Position

Our people division is growing, and we are looking for a Safety & Health Business Assistant to join the Turquoise Ridge Safety & Health team. The successful Business Assistant candidate will be responsible for administrative support for the Turquoise Ridge Safety & Health Services department. At Nevada Gold Mines, our vision is to be the world’s most valued gold mining business by finding, developing, and operating the best assets with the best people. We are committed to a safe work environment sending every person home safe and healthy every day and leaving a sustainable legacy on our host communities.

Requirements

Knowledge and skills equivalent to that gained through a minimum of four (4) years clerical/secretarial experience; still acquiring knowledge and exposure to fundamental training principles and concepts preferred
Excellent front line, professional environment customer service skills with the ability to communicate and interact effectively with internal and external stakeholders required
A certain degree of creativity and latitude required
Ability to handle confidential information with discretion required
Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, Power Point, Visio) Oracle, SAP, or similar ERP required
Advanced experience with electronic filing systems and excellent organizational skills required
Effective time management to organize and prioritize a heavy workload in a fast-paced, demanding environment required

Responsibilities

Under limited supervision, perform a variety of administrative duties, requiring knowledge of department policies and procedures.
Utilize peers and direct supervisors for a moderate amount of guidance.
Serve as a liaison between leadership and employees, schedule appointments, meetings, event planning and coordination as necessary.
Coordinate with divisional trainers, business partners, and internal employees to schedule training sessions.
Coordinate and communicate training program next steps to new hire and transferring NGM employees reporting to the Turquoise Ridge mine site.
Assist departments with line of progression development and formatting.
Scanning and filing with advanced knowledge of storage systems to maintain and update files, training records, and publications as necessary for both internal and external personnel.
Assist with document control implementation, document updates to comply with the document control procedure, maintenance, and continuous improvement.
Support and train respective personnel on training systems, training record management, document control center, and Learning Management System (LMS) utilization and accordance.
Compile and prepare data for training statistics, reports, and presentations.
Monitor, respond and/or circulate mail, records, and publications as appropriate.
Compose correspondence, edit documents, and transcribe meeting minutes as necessary.
Maintain office supplies, order, and generate requests for payment.
Perform copying, collating, binding, packaging, etc., and disseminate routine and other documents as requested by department personnel including mail/messenger/meeting preparations.
Effective time management, troubleshooting and problem solving for assignments and project coordination as requested.
Interact with small groups and effectively express ideas.
Continuously collaborate with site subject matter experts to gain knowledge and understanding of training processes and systems.
Seek out and optimizes on development opportunities.
Perform other duties as assigned.