Safety & Fleet Administrative Assistant

Encore Fire Protection • Pawtucket, RI

5d • Onsite

About The Position

Encore is seeking a detail-oriented and proactive Safety & Fleet Administrative Assistant to support our safety and fleet initiatives across the organization. In this office-based role, you will work closely with the Safety and Fleet team to help maintain compliance, support training efforts, manage documentation, and assist with fleet-related administration. This role plays a key part in helping ensure a safe working environment and an efficient, well-managed vehicle fleet.

Requirements

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy when handling records, data, and documentation.
• Clear written and verbal communication skills .
• Comfort working with data, reports, and web-based systems.
• Ability to collaborate effectively with teammates across departments.
• A proactive mindset with a willingness to learn and support continuous improvement.

Nice To Haves

• Associate or Bachelor's degree in business, safety, operations, or related field preferred.
• Prior experience supporting safety, compliance, or fleet-related programs.
• Experience with data tracking, reporting, or administrative systems.
• Familiarity with DOT requirements or vehicle fleet administration.
• A strong sense of ownership and follow-through.

Responsibilities

• Collaborate safety training content/requirements.
• Aid with safety training implementation, tracking, and reporting.
• Collaborate with accident/injury management.
• Support the preparation and maintenance of safety documentation, including reports, manuals, and training materials.
• Assist with completing safety prequalification documents.
• Facilitate tracking of driver complaints.
• Maintain accurate records of fleet vehicles, including registration, insurance, and maintenance logs.
• Vehicles registration renewals/Ins card distribution.
• Vehicle DOT (Department of Transportation) requirements.
• Enterprise Fleet Management System.
• Review the general fleet mail and inbox.
• Help monitor compliance with safety regulations and internal policies.
• Assist in conducting safety audits and inspections, documenting findings, and recommendations.
• Support the development and delivery of safety training programs for employees.
• Assist in the development and implementation of strategies to optimize fleet performance and efficiency.
• Assist in monitoring fuel usage and vehicle performance.
• Aid in vehicle procurement, disposal, and asset tracking.
• Compile and analyze data related to fleet operations to identify areas for improvement.
• Function as a liaison between Encore locations and departments regarding safety and fleet matters.
• Respond to inquiries related to safety procedures and fleet operations.
• Prepare and distribute communications regarding safety updates and fleet information.
• Assist in preparation of regular reports on fleet performance and safety metrics.
• Prepare fuel reports and report opportunities for further analysis.

Benefits

• Competitive Salary : Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team.
• Purpose-Driven Work Environment : We believe in working smarter, not harder. You’ll be part of a culture that values results, and we empower our team to focus on impactful work.
• Flexible Dress Code : Upon joining, you’ll receive branded Encore swag, and we believe in dressing for the objective , not the occasion. Most days, you can enjoy a casual work environment, but we’ll dress up when the situation calls for it.
• People-Focused Culture : We know our greatest strength is our people. That’s why we’ve built a culture that encourages experimentation, learning, and improving together. You’ll have the space to share your ideas and help shape a company that is constantly growing.
• Tools for Success: Access to leading-edge web-based productivity tools.
• Health and Wellness : Comprehensive medical, dental, and vision coverage to keep you and your family healthy.
• Retirement Planning : Participation in our Fidelity 401(k) plan with a company match, helping you save for your future.
• Life Insurance : Company-paid life insurance policy of $50,000 to give you peace of mind.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees