Safety Document Control, Claims Management & Paralegal Specialist

Brayman Construction • Saxonburg, PA

3d • Onsite

About The Position

Brayman Construction Corporation in Saxonburg, PA is looking for a detail oriented and organized Safety Document Control, Claims Management & Paralegal Specialist to support the organization's safety, legal, and risk management functions by maintaining controlled safety documentation, administering workers' compensation and liability claims, and providing paralegal-level support for legal, regulatory, and compliance matters. This position plays a critical role in ensuring regulatory compliance, accurate recordkeeping, litigation readiness, and effective coordination between safety, legal, HR, insurers, and outside counsel. This on-site position earns a competitive salary. We provide generous benefits, including medical, dental, vision, a 401(k) plan, profit sharing, paid time off (PTO), and more. The typical schedule is Monday through Friday, 7:30 AM - 4:30 PM, with occasional flexibility based on business needs.

Requirements

• Regulatory compliance
• Risk and claims management
• Legal document control
• Confidentiality and ethics
• Analytical thinking
• Cross-functional collaboration
• Strong understanding of OSHA, workers' compensation, and workplace safety regulations.
• Knowledge of claims administration processes and insurance practices.
• Familiarity with legal procedures, discovery, document control, and confidentiality requirements.
• Excellent organizational, documentation, and records management skills.
• High attention to detail and ability to manage sensitive and confidential information.
• Proficient in Microsoft Office, document management systems, and claims/legal tracking software.

Nice To Haves

• Associate or Bachelor's degree in Paralegal Studies, Legal Studies, Safety Management, Business Administration, or related field preferred.
• Paralegal certificate strongly preferred.
• 3-7 years of experience in safety administration, claims management, legal support, or compliance roles.
• Experience in regulated environments (manufacturing, construction, transportation, energy, healthcare) highly desirable.

Responsibilities

• Collaborate with Safety Director to schedule and coordinate safety training for all companies
• Maintain and control all safety-related documentation, including policies, procedures, training records, SDS, permits, audits, and inspection reports.
• Ensure documents comply with OSHA, DOT, EPA, state, and company-specific regulatory requirements.
• Manage document version control, approvals, retention schedules, and secure archiving.
• Support regulatory inspections, audits, and internal/external compliance reviews.
• Track corrective actions, training completions, and record retention deadlines.
• Coordinate distribution of updated safety documents company-wide.
• Work with HR & Safety to obtain all training from all employees and upload in appropriate database systems.
• Administer workers' compensation, general liability, auto liability, and property claims.
• Serve as primary liaison between employees, management, insurance carriers, third-party administrators (TPAs), medical providers, and legal counsel.
• Ensure timely claim reporting, documentation, and regulatory filings.
• Monitor claim status, reserves, return-to-work programs, and settlement progress.
• Maintain confidential claim files and accurate tracking records.
• Assist with accident investigations, root cause analyses, and corrective action documentation.
• Support litigation preparation by organizing claim evidence, witness statements, and records.
• Provide paralegal-level assistance for legal, regulatory, and compliance matters.
• Draft, review, and organize legal documents, correspondence, discovery responses, and subpoenas.
• Manage litigation holds, document production, and evidence preservation.
• Coordinate with outside counsel, internal stakeholders, and regulatory agencies.
• Maintain legal files, case management systems, calendars, and deadlines.
• Conduct basic legal research related to employment law, safety regulations, and compliance.
• Assist with contract review support, policy development, and risk assessments.
• Maintain accurate training records, attendance logs, certifications, and competency assessments.
• Use Learning Management Systems (LMS) or databases to monitor completion and effectiveness.
• Generate reports on training status, compliance rates, and trends

Benefits

• medical
• dental
• vision
• 401(k) plan
• profit sharing
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree