Safety Coordinator

The Walt Disney Company•Anaheim, CA

3d•Onsite

About The Position

The Safety Coordinator position provides administrative and operational support to the Quality Engineering organization, including some office administrative work and coordinating inspections with regulatory agencies and internal partners to support annual certification of our registered attractions. This role supports two Senior Managers and their teams, helping ensure efficient daily operations, effective communication, and regulatory compliance.

Requirements

Minimum 5 years of experience in administrative, office, or project coordination roles.
Experience handling confidential and sensitive information.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Experience with accounts payable/receivable processes.
Basic understanding of finance and reporting principles.

Nice To Haves

Experience with SAP or Casual Buyer functions.
Advanced Microsoft Office skills (automation/customization).
Experience supporting regulatory inspections or compliance‑related activities.
Experience coordinating large or complex groups.
Experience with project management software like Airtable and Smartsheet.

Responsibilities

Provide day‑to‑day administrative support to two Senior Managers including managing calendars, coordinating meetings, and assisting with preparation of presentations and reports.
Prepare and process expense reports; assist with travel coordination.
Support Engineers with professional certification renewals (ASQ, QSI, PE).
Coordinate onboarding for new staff and interns, including equipment, access, systems, and safety gear.
Purchase office supplies and process invoices for vendors and regulatory agencies.
Produce weekly reports (e.g., Regulatory Training Reports) and follow up on overdue items.
Run Labor Utilization reports to support accurate time and PTO entry.
Coordinate scheduling, communication, and documentation for DOSH and other regulatory inspections.
Support annual certification of registered and new attractions, including documentation collection and submission.
Compile inspection documentation from multiple systems (CDS, D Learn, SharePoint, Business Objects).
Coordinate internal meetings including but not limited to regular Staff Meetings, Tier II Audit & State Inspection planning, and Change Control Board meetings.
Maintain distribution lists, Microsoft Teams sites, and recurring meetings.
Support special projects as assigned.
Assist with program improvement and development by identifying and incorporating new and efficient tools the team can utilize.