Safety Coordinator - Workplace Health

Hope The Mission • Los Angeles, CA

1d • $25 - $35 • Onsite

About The Position

The Safety Coordinator - Workplace Health is responsible for managing exposure control plans, coordinating post-exposure follow-up, supporting the organization during communicable disease outbreaks, and overseeing health and exposure training for staff. This role also maintains regulatory injury and illness records and ensures timely processing of workers' compensation claims. The position is crucial for ensuring immediate and documented responses to health and safety incidents within HTM shelters, where staff work closely with individuals in shared living and dining environments.

Requirements

• Documents injury, illness, and exposure events accurately and within required timeframes.
• Maintains regulatory logs that withstand a Cal/OSHA inspection.
• Separates confidential medical information from general personnel records in daily practice.
• Coordinates post-exposure follow-up with urgency and discretion.
• Recognizes when a regulatory clock has started and works backward from the deadline.
• Communicates health protocols to staff at varying levels of technical familiarity.
• Writes clear factual records that separate observation from recommendation.
• Manages competing documentation deadlines across a multi-site operation.
• Operates Microsoft Office, Google Workspace, and electronic recordkeeping systems.
• High school diploma or equivalent required.
• Background Screening – Employment is contingent upon the successful completion of background checks as required per worksite.
• Drug and Alcohol Testing – Candidates must pass pre-employment and ongoing drug and alcohol screenings in accordance with company policy.
• Motor Vehicle Record (MVR) Check – For roles requiring driving, employment is contingent upon an acceptable driving record (meeting criteria of HTM’s commercial insurance), a CA drivers license, and proof of vehicle insurance coverage.
• Legal Eligibility to Work – Maintain proof of legal authorization to work in the US.
• Compliance with Company Policies and HIPAA standards – All employees must comply with company policies, including safety, confidentiality, and conduct standards.
• Must have reliable transportation.
• walk and climb stairs; stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis; grasp, push, pull objects such as files, file cabinet drawers, and reach overhead; handle, finger, grasp and feel objects and equipment; reach with hands and arms; be mobile by moving oneself from place to place quickly and easily; repeat various motions with the wrists, hands, and fingers; be able to perform visual activities for (including, but not limited to) administrative and clerical tasks; ability to lift up to 25 lbs.; communicate, receive and exchange ideas, information by means of the spoken and written word; drive vehicles in and around Los Angeles County; be able to enter various buildings that may require climbing stairs; be periodically subjected to outside environmental conditions.
• May work in proximity to service animals and emotional support animals; use a desktop and/or laptop computer; various office machines.
• Complete all required forms in personal writing.

Nice To Haves

• Associate degree or coursework in occupational health, public health, or a safety-related field preferred.
• One to three years of experience in occupational health, infection control, workplace safety, or compliance administration preferred.
• Working knowledge of Cal/OSHA recordkeeping requirements and exposure control standards preferred.
• Experience handling confidential medical information preferred.
• Bilingual in English and Spanish preferred.
• OSHA 10 or OSHA 30
• FirstAid / CPR Certification
• Safety-related certifications are a plus

Responsibilities

• Maintain Agency Log of Work-Related Injuries and Illnesses.
• Complete Injury and Illness Incident Reports within required timeframes.
• Maintain injury and illness records for the full retention period required by regulation.
• Receive reports of work-related injury and illness and notify Human Resources the same business day so the DWC-1 claim form is provided within one working day as required.
• Provide supporting documentation to Human Resources for workers' compensation claim handling.
• Maintain confidential medical information separately from general personnel records.
• Track return-to-work and restriction documentation in coordination with Human Resources.
• Maintain the Bloodborne Pathogens Exposure Control Plan and review it annually.
• Maintain the Aerosol Transmissible Diseases Exposure Control Plan and review it annually.
• Maintain the Heat Illness Prevention Plan covering both outdoor and indoor heat requirements. Monitor site conditions during heat events.
• Coordinate post-exposure evaluation and follow-up procedures for affected staff.
• Maintain the exposure incident log and Sharps Injury Log.
• Support outbreak response and coordinate with the Los Angeles County Department of Public Health.
• Maintain standard operating procedures for Operations Team response to occupational health matters.
• Source and schedule health and exposure training, including bloodborne pathogens, aerosol transmissible diseases, heat illness prevention, first aid, CPR, and naloxone administration.
• Coordinate hepatitis B vaccination offering and declination documentation for staff with occupational exposure.
• Coordinate respirator fit testing and maintain fit test and medical evaluation records.
• Track training completion and renewal deadlines in coordination with Human Resources and Learning and Development.
• Maintain training records and certification files.
• Maintain inventories of personal protective equipment, sharps containers, bloodborne pathogen kits, and spill kits.
• Verify biohazard and sharps waste handling and disposal procedures at HTM sites.
• Conduct site observations focused on exposure risk, infection control, and heat illness prevention practices.
• Enter assigned corrections into the corrective action register and track them to closure.
• Prepare injury, illness, exposure, and training metrics and submit them to the Safety Manager for consolidated reporting.
• Refer all incidents requiring investigation to the Risk and Safety Coordinator, Incidents.
• Report physical conditions contributing to exposure or heat risk to the Risk and Safety Coordinator, Physical Environment.
• Monitor compliance with health and safety policies, procedures, and funder and county contract requirements.
• Participate in safety committee meetings.
• Support new site openings with infection control and exposure risk review.
• Accompany regulatory or public health inspectors during site visits as directed by the Safety Manager.
• Perform additional duties as assigned by the Safety Manager.

Benefits

• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED