Safety & Compliance Coordinator

Hill Bros • Omaha, NE

11d • Onsite

About The Position

Join the team at Hill Bros. Transportation as a full-time Safety & Compliance Coordinator and play a key role in keeping our fleet compliant, our drivers legal, and our operations running smoothly. We're looking for a detail-oriented professional who thrives on organization, takes pride in accuracy, and understands that compliance isn't just paperwork—it's what keeps our drivers safe and our business moving. At Hill Bros, our purpose is simple yet powerful: "Building relationships while developing opportunities mile after mile." We value team members who are relentless, adaptable, team-oriented, and powered by a "we, not me" mindset.

Requirements

• Associate's Degree in Accounting, Business Administration, or related field; OR equivalent work experience
• 1+ years of experience with vehicle licensing and permit administration
• Knowledge of UCR filings and federal highway use tax (Form 2290)
• Proficiency with Microsoft Office Suite (especially Excel for tracking and reporting)
• Strong attention to detail with high degree of accuracy
• Excellent organizational and time management skills
• Ability to manage multiple deadlines simultaneously
• Detail-obsessed catching errors others miss and taking pride in accuracy
• Deadline-driven never missing renewals or compliance filings
• Systems-minded understanding how different pieces connect
• Proactive spotting potential issues before they become problems
• Organized maintaining structure across multiple deadlines and requirements
• Adaptable keeping up with changing regulations and requirements
• Team player collaborating effectively across departments
• Professional communicator interacting confidently with regulatory agencies

Nice To Haves

• Experience with transportation compliance regulations and fleet management
• Knowledge of DOT requirements, CDL regulations, and driver qualification files
• Experience with TMT and TMW transportation management systems
• Familiarity with online registration portals (IRP, state DMV systems)
• Previous experience in transportation industry

Responsibilities

• Keep Our Fleet Road-Ready & Compliant - Manage vehicle licensing, registrations, and permits for our entire fleet—company trucks and owner-operators
• Process annual compliance filings including UCR registrations and Federal Highway Use Tax (Form 2290)
• Track registration renewals and ensure nothing lapses or expires
• Handle specialized registrations like CARB, TRU units, and electronic bypass devices
• Stay on top of regulatory changes and implement updates as needed
• Support Driver Safety & Compliance - Administer Annual Driver Reviews and Motor Vehicle Record (MVR) checks
• Monitor driver credential expiration dates (CDL licenses, medical certificates, endorsements)
• Update safety management systems with current driver information
• Review safety performance history of new driver applicants
• Coordinate with HR and hiring managers on driver qualification files
• Track compliance metrics and alert management to upcoming expirations
• Maintain Accurate Systems & Records - Keep equipment data current in TMT and TMW transportation management systems
• Maintain organized filing systems for audits and DOT inspections
• Audit records regularly to catch and fix discrepancies
• Prepare compliance reports highlighting deadlines and potential issues
• Support DOT audits by providing complete, accurate documentation
• Collaborate Across Departments - Work with Operations to ensure equipment data supports efficient dispatching
• Coordinate with Accounting on compliance-related payments and filings
• Partner with Safety team on driver qualification tracking
• Communicate with state agencies, regulatory bodies, and vendors
• Maintain accurate vehicle licensing, registrations, and permits for entire fleet
• Process federal compliance filings on time without penalties or lapses
• Monitor driver credential expirations and ensure current qualifications
• Keep equipment data accurate across all systems (TMT, TMW, tracking systems)
• Maintain audit-ready filing systems and documentation
• Prepare compliance reports for management review
• Coordinate effectively with Operations, Accounting, Safety, and external agencies

Benefits

• Professional Development : Comprehensive training on transportation compliance and fleet regulations; opportunity to become DOT compliance expert
• Work-Life Balance : Monday–Friday schedule, 8:00am–5:00pm
• Competitive Compensation : Competitive salary plus comprehensive benefits package
• Team-First Culture : Collaborative environment built on respect and shared success
• Meaningful Impact : Your accuracy and attention to detail directly protect our drivers and company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 51-100 employees