Safety Administrative Coordinator

ROI Agency•Deer Park, TX

4h•$27 - $32•Onsite

About The Position

The Safety Administrative Coordinator supports the front end of safety communication and documentation across active construction and industrial projects. This is a clerical, office-based role responsible for receiving, documenting, and coordinating safety-related information between field crews, project teams, and safety leadership. This role requires a high level of responsiveness, as safety events may occur outside standard business hours and require timely documentation and communication.

Requirements

1+ year of experience in administrative, clerical, or coordination roles, ideally within construction, industrial, or EPC environments
Exposure to field-driven operations where timely communication is critical
Basic understanding of safety processes, incident documentation, or OSHA-related environments
Experience supporting project teams, safety departments, or field operations preferred
Strong attention to detail with ability to document information accurately and consistently
Ability to manage multiple priorities in a fast-paced, project-driven environment
Proficiency in Microsoft Excel and Word
Strong written and verbal communication skills
Ability to respond to after-hours communication when needed

Nice To Haves

Bilingual in English and Spanish
Prior experience supporting EPC projects, contractors, or industrial job sites
Familiarity with safety documentation, logs, or compliance tracking systems
Experience working with project managers, superintendents, or safety professionals

Responsibilities

Serve as the first point of contact for safety incidents and field communication
Document safety-related information clearly and accurately in real time
Route information to Safety, Project Management, and external partners as needed
Support communication between field crews, supervisors, and office teams
Maintain organized records of safety documentation, incident reports, and corrective actions
Track safety events and assist with follow-up coordination across projects
Support clerical components of safety investigations
Ensure documentation is complete, consistent, and audit-ready
Coordinate safety-related communication across EPC project teams
Support scheduling and documentation for safety meetings and initiatives
Assist Safety leadership and project teams with administrative needs
Perform data entry, filing, and document management
Utilize Microsoft Excel and Word for reporting and tracking
Manage phone and email communication related to safety processes