Safety Administrative Coordinator
About The Position
This opportunity supports a leading construction and industrial services organization operating across petrochemical and energy infrastructure environments. The company executes work across active EPC projects where safety, compliance, and coordination between field and office teams are critical to successful delivery. The Safety Administrative Coordinator supports the front end of safety communication and documentation across active construction and industrial projects. This is a clerical, office-based role responsible for receiving, documenting, and coordinating safety-related information between field crews, project teams, and safety leadership. This role requires a high level of responsiveness, as safety events may occur outside standard business hours and require timely documentation and communication.
Requirements
- 1+ year of experience in administrative, clerical, or coordination roles, ideally within construction, industrial, or EPC environments
- Exposure to field-driven operations where timely communication is critical
- Basic understanding of safety processes, incident documentation, and OSHA-related environments
- Experience supporting project teams, safety departments, and field operations preferred
- Strong attention to detail with ability to document information accurately and consistently
- Ability to manage multiple priorities in a fast-paced, project-driven environment
- Proficiency in Microsoft Excel and Word
- Strong written and verbal communication skills
- Ability to respond to after-hours communication when needed
Nice To Haves
- Bilingual in English and Spanish
- Prior experience supporting EPC projects, contractors, or industrial job sites
- Familiarity with safety documentation, logs, or compliance tracking systems
- Experience working with project managers, superintendents, or safety professionals
Responsibilities
- Safety Intake & Communication Serve as the first point of contact for safety incidents and field communication
- Document safety-related information clearly and accurately in real time
- Route information to Safety, Project Management, and external partners as needed
- Support communication between field crews, supervisors, and office teams
- Safety Administration Maintain organized records of safety documentation, incident reports, and corrective actions
- Track safety events and assist with follow-up coordination across projects
- Support clerical components of safety investigations
- Ensure documentation is complete, consistent, and audit-ready
- Coordination & Support Coordinate safety-related communication across EPC project teams
- Support scheduling and documentation for safety meetings and initiatives
- Assist Safety leadership and project teams with administrative needs
- General Office Support Perform data entry, filing, and document management
- Utilize Microsoft Excel and Word for reporting and tracking
- Manage phone and email communication related to safety processes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
