Safety Administrative Assistant (Phoenix, AZ) - Austin Commercial

Austin Careers•Phoenix, AZ

11h•Onsite

About The Position

Austin Commercial is seeking a Safety Administrative Assistant for its Phoenix, Arizona Division. The role provides administrative support to the Safety team, coordinating daily operations and department priorities. The position is based in a jobsite trailer and works closely with field and office personnel. It may also provide backup support to other departments as needed.

Requirements

High school diploma or GED.
Experience using the Microsoft Office Suite.
Strong verbal and written communication skills.
Strong word processing and Excel skills, including the ability to prepare spreadsheets, graphs, charts, and presentation materials.
Aptitude for learning new software applications.
Effective time management skills and ability to work on multiple tasks concurrently.
Ability to maintain confidentiality.
Professional demeanor.

Nice To Haves

College degree and/or certification.
Construction Safety experience.

Responsibilities

Provide administrative support to the Safety team and help coordinate daily operations and department priorities.
Schedule meetings, trainings, and team events, including room bookings, attendee communications, and catering.
Arrange department staff travel, including flights, hotels, car rentals, and detailed itineraries.
Prepare presentations, reports, and documents using Microsoft Office tools.
Maintain organized records and department files.
Support internal communications and employee engagement initiatives.
Assist with invoice processing, time entry, and other routine administrative tasks.
Provide backup support to other departments as needed.
Help prepare reports and complete invoice processing and weekly time entry.