Route Accounting Clerk

Prairie Farms Dairy, Inc. • Rockford, IL

19d • Onsite

About The Position

The Route Accounting Clerk plays a critical role in ensuring accurate and timely processing of delivery and route-related financial data within the organization. This position is responsible for managing and reconciling route sales, verifying proof-of-delivery (POD) documentation, and maintaining detailed records to support billing and collections. The clerk works closely with delivery drivers, sales teams, and accounting departments to ensure all transactions are accurately recorded and discrepancies are resolved promptly. By maintaining organized, precise route accounting records, this role supports the company's overall financial health and operational efficiency. The Route Accounting Clerk helps ensure clear communication between field operations and finance, supports informed business decisions, and improves customer satisfaction.

Requirements

• High school diploma or equivalent.
• Proficiency in basic mathematics and data entry.
• Experience with proof of delivery (POD) processes or similar documentation handling.
• Strong organizational skills with attention to detail.
• Ability to use accounting or route management software.

Nice To Haves

• Experience working in logistics, distribution, or transportation industries.
• Familiarity with AS400 systems or specialized route accounting software.
• Excellent communication skills for cross-department collaboration.
• Prior experience in a clerical or administrative role supporting accounting functions.

Responsibilities

• Review and verify proof of delivery (POD) documents to ensure accuracy and completeness.
• Reconcile daily route sales and delivery data with accounting records.
• Prepare and process invoices based on route delivery information.
• Maintain organized records of route transactions, adjustments, and customer accounts.
• Collaborate with delivery personnel and sales teams to resolve discrepancies or missing documentation.
• Assist in month-end closing activities related to route accounting.
• Generate reports summarizing route sales, collections, and outstanding balances.
• Ensure compliance with company policies and regulatory requirements related to route accounting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED