ROP/AE Office Specialist
About The Position
Under the direction of an assigned supervisor, the ROP/AE Office Specialist trains instructors and clerical staff in the use of computers, peripheral equipment, and a variety of ROP/AE computerized systems. The position schedules students according to established procedures and policies, maintains attendance records, prepares correspondence, maintains files and financial records, and reviews reports and records for compliance with guidelines. This is a 40-hour-per-week, 12-month position at the Career, Technical, and Adult Education Department in Poway. The weekly schedule is Monday through Thursday, with 8.5-hour and 9-hour shifts, including one evening shift until 6:30 p.m.; Friday is a 5-hour shift from 7:30 a.m. to 12:30 p.m. Applications are screened, and candidates whose backgrounds best match the requirements may be invited to a competitive examination process, which may include a Training & Experience evaluation and a Technical/Oral Exam. Candidates who pass the examination processes are ranked on an eligibility list by score. Selection is made from the top three ranks. The eligibility list may be used for other vacancies in the same or equivalent classification and remains active for six months.
Requirements
- Graduation from high school or equivalent education and experience.
- Coursework in computer applications.
- Three years of responsible clerical experience involving frequent public contact and interpretation of procedures and regulations.
Responsibilities
- Train instructors and clerical staff in the use of computers, peripheral equipment, and ROP/AE computerized systems.
- Schedule students according to established procedures and policies.
- Maintain attendance records.
- Prepare correspondence.
- Maintain files and financial records.
- Review reports and records for compliance with guidelines.
Benefits
- CalPERS retirement
- 18 paid holidays per year for 12-month employment contracts
- Vacation starting at 12 days per year for 12-month employees, increasing with length of service
- 12 paid sick days per year for 12 working months
- Medical and prescription insurance
- Dental insurance
- Vision insurance
- Life insurance
- Travel insurance
- Flexible Spending Accounts
- Wellness/Mental Health Benefit
- Flexible Benefit Plan Options
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
