Robot Operations Manager

Gecko Robotics•Pittsburgh, PA

1d•Hybrid

About The Position

Gecko Robotics' Robot Operations team is responsible for ensuring that there is a sufficient fleet of robots to support all departments across the organization. This position drives build events to expand fleet capacity, oversees all maintenance, upgrade, and repair programs, and leads the development of prototype and first-production units. The role has oversight of materials management, inventory control, robot fleet configuration management, and inbound/outbound logistics across multiple facilities in the United States and the United Arab Emirates (UAE). This is a highly cross-functional role requiring strong technical acumen, operational discipline, and the ability to coordinate teams across multiple time zones and geographies.

Requirements

5+ years of experience in robotics, electromechanical systems, or advanced manufacturing operations.
Demonstrated experience managing hardware build events or production operations.
Proven track record in fleet maintenance program development and execution.
Experience with inventory management systems and materials planning processes.
Strong understanding of logistics operations, including international shipping, customs, and trade compliance.
Experience managing multi-site operations across geographically distributed teams.
Effective verbal and written communication skills, able to condense and successfully deliver complex messages
Experience working in a manufacturing environment with electro-mechanical assemblies

Nice To Haves

Robotics / technical background
Engineering Degree
In-factory manufacturing experience
Proficiency with Salesforce or equivalent asset/configuration management platforms.
Familiarity and competence with various project/program related management software tools such as Jira, Confluence, Google Docs, and/or Excel

Responsibilities

Plan, schedule, and execute robot fleet build events to increase overall fleet capacity, ensuring alignment with business needs.
Coordinate cross-functional build teams including engineering, quality, and supply chain to deliver builds on time and within budget.
Develop and maintain standardized build procedures, work instructions, and checklists for consistent, repeatable assembly operations.
Manage tooling, fixtures, and test equipment required for fleet build operations.
Partner with engineering teams to support prototype build activities, providing operational feedback on build complexity, repairability, and serviceability.
Manage the transition from prototype to production fleet builds, establishing processes, documentation, and quality standards.
Work with Test & Reliability to oversee acceptance testing and release of prototype and first-production fleet units prior to deployment.
Oversee preventive and corrective maintenance programs across the active robot fleet.
Support hardware and software triage, root cause analysis, and resolution of field failures, minimizing fleet downtime and maximizing availability.
Plan and execute firmware, hardware, and software upgrades across units, coordinating scheduling with field operations.
Develop repair depot capabilities at key locations, including staffing, tooling, spare parts provisioning, and documentation.
Maintain comprehensive service, equipment calibration records and maintenance histories for each unit in the fleet.
Oversee the effective implementation of a Fleet Change Order Process, ensuring accurate and up to date records are maintained for active fleet robots.
Enforce configuration management processes to track hardware versions, installed firmware, field modifications, and upgrade status across the fleet.
Oversee materials planning and inventory control for all inspection equipment and tools, robot components, spare parts, and consumables across U.S. and UAE locations.
Implement and maintain inventory management systems and processes to ensure accurate stock visibility and prevent shortages or overstock situations.
Work with procurement to forecast demand, establish safety stock levels, and manage supplier lead times for critical components.
Analysis of regular cycle counts and reconciliations; drive corrective actions for inventory discrepancies.
Oversee Field Inspection Kit BOMs, ensuring adequacy and accurate inventory of items
Manage Bill of Materials (BOM) accuracy and lifecycle for all fleet variants.
Manage inbound and outbound logistics operations across multiple facilities in the U.S. and UAE, including receiving inspection, staging, packaging, and shipment of robots and components.
Ensure compliance with import/export regulations, including coordination of customs documentation, duty management, and trade compliance requirements for international shipments.
Establish and maintain relationships with freight carriers and customs brokers to ensure reliable, cost-effective logistics services.
Implement and maintain shipping/receiving procedures that ensure product integrity, accurate documentation, and on-time delivery.
Coordinate logistics planning for fleet deployments, returns, and cross-site transfers.
Support cross functional projects necessary to improve the efficiency in operational performance.
Identify gaps and opportunities, develop practical resolutions, and drive to completion with minimal oversight.