RNC Project Coordinator

Del-Air Heating & Air Con•Lake Mary, FL

About The Position

Primary Responsibilities: Under the supervision of the RNC Branch manager and/or Division Admin Manager, the primary responsibility is to initiate the new construction installation files to prepare for rough-in and trim installation. Specific Duties & Tasks: Field calls from Builder and record on call slips accurately. Ensure that the print is available for the job. Accurately and thoroughly initiate the job file (print, field copy bill of materials, estimate sheet, etc.). Develop the work order through computer input. Create the Master Schedule. Interface with Builder on any issues and communicate these to Manager. Pull Building Permits from applicable municipalities. Maintain the Ready Schedule. Prepare Will Calls. Interface with Corporate on behalf of installation mechanics. Request for any expired permits Complete certified and First-Attempt letters Maintain escrow accounts and credit card logs Maintain a log for commissions Maintain an ongoing log for retail rebates Set up install jobs company-wide, depending on designated location Mail out new permits Schedule inspections for designated areas Check inspection results by keeping logs and updating AX upon completion Close out files that have completed final inspection, rebates have been processed, and finalized in AX. Organizing these files in the correct order stored in at the assigned location. Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace. Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization. Ensure compliance with all Del-Air policies and procedures. Competencies: Flexibility Communication Proficiency Collaboration Skills Customer/Client Focus Technical Capacity

Requirements

High school diploma or equivalent required. Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
One year of administrative experience.
Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment.
Outstanding communication and customer service skills
Eligible to legally work in the United States.
Be at least 18 years of age.
Successfully complete a background check and drug screen.
Ability to thrive in a team environment.

Nice To Haves

Previous experience in pulling permits, and scheduling inspections and jobs, preferred.
Previous experience in the new construction industry, preferred.
Ability to speak Spanish, preferred but not required.

Responsibilities

Field calls from Builder and record on call slips accurately.
Ensure that the print is available for the job.
Accurately and thoroughly initiate the job file (print, field copy bill of materials, estimate sheet, etc.).
Develop the work order through computer input.
Create the Master Schedule.
Interface with Builder on any issues and communicate these to Manager.
Pull Building Permits from applicable municipalities.
Maintain the Ready Schedule.
Prepare Will Calls.
Interface with Corporate on behalf of installation mechanics.
Request for any expired permits
Complete certified and First-Attempt letters
Maintain escrow accounts and credit card logs
Maintain a log for commissions
Maintain an ongoing log for retail rebates
Set up install jobs company-wide, depending on designated location
Mail out new permits
Schedule inspections for designated areas
Check inspection results by keeping logs and updating AX upon completion
Close out files that have completed final inspection, rebates have been processed, and finalized in AX.
Organizing these files in the correct order stored in at the assigned location.
Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization.
Ensure compliance with all Del-Air policies and procedures.