RMS Staff Support Secretary

McCracken•Paducah, KY

3d•Onsite

About The Position

Perform a variety of responsible secretarial and clerical duties to assist a designated supervisor, including a Principal, Principal's secretary, Guidance Counselor or program supervisor. This role involves relieving the supervisor of routine administrative details and general secretarial and clerical tasks. The position requires implementing all rules and regulations, policies, and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council. The secretary will handle office activities and communications related to assigned school or program activities, ensuring compliance with District policies and timelines. They will also manage various office machines, including microcomputers or computer terminals, typewriters, copiers, and calculators, and incorporate technology into daily tasks.

Requirements

High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Two years of increasingly responsible and varied secretarial and clerical experience.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of receptionist and telephone techniques and etiquette.
Knowledge of research techniques, practices, and procedures.
Knowledge of financial and statistical record-keeping techniques.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Knowledge of oral and written communication skills.
Knowledge of applicable sections of Kentucky Administrative Regulations and other applicable laws.
Knowledge of interpersonal skills using tact, patience, and courtesy.
Knowledge of operation of office machines including computer equipment.
Ability to perform a variety of secretarial and clerical duties to assist a Principal's secretary or Guidance Counselors with routine administrative details and general clerical tasks.
Ability to learn, interpret, apply, and explain school and District policies, rules, and objectives of assigned school or program.
Ability to understand and interpret rules and written directions and apply to specific situations.
Ability to compose correspondence independently.
Ability to perform duties effectively with many demands on time and constant interruptions.
Ability to type at an acceptable rate of speed.
Ability to establish and maintain effective working relationships with others.
Ability to meet schedules and time lines.
Ability to maintain records and prepare reports, including financial records.
Ability to work confidentially with discretion.
Ability to communicate effectively both orally and in writing.
Ability to understand and follow oral and written directions.
Ability to work independently with little direction.

Responsibilities

Perform a variety of secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks.
Type, file, and transcribe or compose letters, memoranda, documents, correspondence, and bulletins as directed.
Assist with office activities and communications related to assigned school or program activities, assuring compliance with District policies and time lines.
Take and relay messages and information.
Type and prepare a variety of reports.
Maintain a variety of program and District records as required.
Requisition supplies, forms, and maintenance work as needed, following established procedures.
Prepare and maintain financial records and budgets; process or prepare budgetary documents, requisitions, and other financial or purchasing documents.
Greet visitors and answer phone calls; answer questions, provide information or direct individuals to appropriate departments or District employees.
Open, sort, and distribute mail and other written communications.
Schedule appointments and meetings with students, parents, teachers, vendors, and the general public.
Assist students with registration, orientation, and student records; request records for new students and distribute records of withdrawn students to appropriate schools.
Perform research, compute and compile information, and prepare statistical reports.
Prepare and maintain records, reports, files, and lists related to students, personnel, budgets, student records, and attendance as required.
Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports, and statistical data; proofread and edit materials.
Coordinate schedules and meetings.
Serve as a receptionist and a contact and reference source for staff, students, parents, and the public.
Provide information over the phone or in personal contacts with parents, students, or school personnel as appropriate; route calls to appropriate personnel as necessary.
Operate a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers, and calculator.
Remain at work during the entire workday unless excused by immediate supervisor or designated representative.
Maintain a professional appearance.
Incorporate the use of technology in daily tasks.
Maintain regular attendance.
Adhere to the Professional Code of Ethics.