RMDC Spec

Idaho Environmental Coalition • Idaho Falls, ID

2d • Onsite

About The Position

The Records Liaison Official (RLO) serves as a point of contact between Department of Energy Idaho Operations Office and the Department of Energy Records Management Program, in accordance with DOE O 243.1c, Records Management Program, acting on behalf of the DOE-ID Records Management Field Officer (RMFO). The RLO is responsible for coordinating records management activities within the assigned program office and acts as the principal liaison between program staff and the DOE-ID Records Management Field Officer. The RLO ensures compliance with federal statutes, National Archives and Records Administration (NARA) regulations, and DOE policies for the creating, maintenance, use, safeguarding, and disposition of records in all formats and media.

Requirements

• Bachelor’s degree plus 2 years of directly relevant experience. Equivalent combination of education and experience may be substituted for the degree requirement.
• Basic understanding of the Federal Records Act, NARA regulations, and DOE Records Directives and policies.
• Ability to organize, maintain, and track both paper and electronic records; effective communication skills to provide guidance and training.
• Familiarity with DOE approved electronic records management systems, databases, and standard office software.
• Ability to safeguard classified, sensitive, and controlled unclassified information (CUI) in accordance with DOE requirements.
• Must be able to perform duties independently, meet records management deadlines, and coordinate with DOE records officers and program staff.
• Ability to obtain/maintain a security clearance.
• U.S. citizenship.
• Males born after December 31, 1959, must have registered with the Selective Service System (SSS).

Responsibilities

• Serve as the liaison between the DOE-ID program staff and the DOE headquarters DOE Agency Records Officer (ARO), communicating issues, needs, and compliance status.
• Assist with records transfers, including accessions, and retrievals, disposals under the oversight and direction of the DOE-ID Records Management Field Officer (RMFO).
• Ensure records management policies and procedures, as set forth by the DOE Agency Records Officer (ARO) and DOE-ID RMFO, are implemented at the field site level.
• Conducts or assists with DOE-ID records management self-assessments, inventories, or audits of records (both physical and electronic).
• Reviews and coordinates research and responses to records and information controls and requests, including litigation holds, preservation notices, discovery requests, and departmental moratoriums.
• Assist in the creation and maintenance of official file plans for program offices, ensuring all records are properly scheduled and managed.
• Assist with management of electronic records, including identifying and scheduling electronic systems and ensuring compliance with digital recordkeeping requirements.
• Assist with preparation and submission of records schedules for office functions to ensure legal and regulatory compliance.
• Assist management and staff at the direction of the DOE-ID RMFO on responsibility for maintaining both temporary and permanent records, including electronic, paper, audiovisual, and classified material.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees