Risk Management - Executive Assistant

Morgan Stanley•New York, NY

2d•$43 - $50

About The Position

MSIM Risk Management is looking to add a dedicated Administrative Assistant to support the Co-Heads of Risk and their Risk Managers. The role will involve collaborating with other administrative assistants as needed. The role will involve standard administrative functions such as scheduling/maintaining calendars, expense management, arranging travel and other miscellaneous administrative requirements, as well as Risk specific projects and tasks.

Requirements

Bachelor’s degree with emphasis in Finance, Economics, or other related fields preferable.
8-10 years relevant administrative support experience, preferably in the asset management industry.
Excellent written, verbal, and interpersonal communication skills.
Prioritization, attention to detail and accuracy, follow-up with a sense of urgency, and strong organizational skills are essential.
Ability to work independently, ask for guidance as needed, and take direction.
Flexible attitude with the willingness to take on new projects.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Familiarity with Corporate Services Travel Online (CSTO), Concur a plus.

Responsibilities

Assist risk managers across multiple risk stripes with various processes including: Keeping detailed committee meeting minutes
Administrative support for product approvals
Client requests & reporting
Seed capital notification management
Managing annual policy and procedure due diligence
Leverage AI for process improvement and streamlining projects
Schedule and maintain calendars. This involves coordinating times, communicating and corresponding with internal/external participants, scheduling rooms, addressing technology needs, and handling catering arrangements as needed. Also involves using judgment with internal and external clients, navigating firm effectively, responding to requests, and having ability to re-prioritize calls/meetings as needed.
Make domestic/international travel arrangements. This includes developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.
Prepare, submit, and monitor expense reports.
Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.
Demonstrate discretion with sensitive information related to firm, team, and/or staff.
Special projects and requests as needed.