Risk Management Coordinator

Rocky Mountain Public Media • Denver, CO

2d • Hybrid

About The Position

The Risk Management Coordinator supports Rocky Mountain Public Media's (RMPM) organizational integrity by assisting with insurance compliance tracking, coordinating legal document workflows, and supporting contract administration. This role helps maintain a safe and stable foundation for the organization's mission. Reporting to the Director of Finance, the position assists in day-to-day risk management operations and serves as a key coordinator between internal stakeholders, external partners, vendors, and legal counsel on matters related to coverage verification, document routing, and contractual obligations. The ideal candidate is organized, detail-oriented, and eager to grow their risk management knowledge in a mission-driven environment. This role offers opportunities to expand into broader areas of risk management over time through involvement in special projects.

Requirements

• Training in Risk Management, Business Administration, Paralegal Studies, Legal Studies, or a closely related field; or equivalent combination of education and experience.
• 1–3 years of experience in an administrative, coordination, or support role in risk management, insurance, contract administration, legal operations, or a related field.
• Ability to read and understand basic legal and insurance documents, with a willingness to develop deeper expertise over time.
• Strong organizational and time management skills, with the ability to track multiple deadlines and priorities simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); comfort working with shared drives, document management systems, or tracking tools.
• Clear written and verbal communication skills, with the ability to coordinate effectively across departments and with external partners.
• A proactive, service-oriented approach and genuine interest in growing within the risk management field.

Nice To Haves

• Familiarity with commercial insurance lines such as general liability, professional liability, or workers' compensation.
• Experience supporting contract administration or document routing workflows.
• Exposure to contract lifecycle management (CLM) software or similar tools.
• Experience in public media, nonprofit, or mission-driven organizations.
• Interest in pursuing risk management certifications such as ARM, CRIS, or comparable credentials.
• Comfort working in collaborative, cross-functional environments where flexibility and relationship-building are valued.

Responsibilities

• Supports the maintenance of RMPM's insurance policy portfolio by tracking key dates, organizing policy documents, and coordinating with the Director of Finance on renewals and changes.
• Collects, reviews, and tracks Certificates of Insurance (COIs) from vendors, contractors, subcontractors, and partners to ensure compliance with contractual insurance requirements.
• Maintains a centralized compliance tracking system and assists in preparing status reports for leadership on coverage, open items, and upcoming renewal timelines.
• Coordinates with insurance brokers and carriers on routine inquiries, policy documentation requests, and issuing COIs and additional insured endorsements under the guidance of the Director of Finance.
• Supports claims administration by gathering and organizing documentation, coordinating communication with adjusters, and tracking claim status.
• Monitors insurance expiration dates and assists in coordinating timely renewals to prevent lapses in coverage.
• Helps monitor changes in regulatory requirements and flags relevant updates to the Director of Finance.
• Supports the coordination of compliance and legal documents by routing materials to appropriate reviewers and tracking status through execution and filing.
• Assists with preliminary review of incoming documents to identify key provisions and escalates flagged items to the Director of Finance.
• Helps coordinate the review and approval workflow for various commercial contracts in accordance with RMPM's authorization matrix.
• Prepares contract summaries and document comparison materials to support review by legal counsel and management.
• Tracks document review deadlines, signature deadlines, and response obligations, and escalates time-sensitive matters.
• Monitors contract renewals and expirations, providing advance notice to departments.
• Maintains organized document repositories and version control systems.
• Coordinates notarization and related document execution logistics.
• Supports the drafting of routine compliance correspondence and other administrative support.
• Assists with document collection requests and records retention processes.
• Maintains documentation for regulatory compliance and prepares reports on risk trends.
• Coordinates with departments to ensure risk awareness and assists in compliance audits.
• Supports the Director of Finance on special projects and cross-functional initiatives identified as carrying elevated risk.
• Assists in gathering and organizing information for risk assessments on high-exposure projects.
• Helps coordinate risk-related documentation, insurance coverage review, and contract requirements for special projects.
• Participates in project planning meetings to support awareness of risk-related considerations and helps track follow-up items.
• Assists in maintaining risk frameworks, checklists, and reference materials for recurring project categories.
• Supports post-project documentation efforts, helping to capture lessons learned and contributing to continuous improvement of RMPM's risk management practices.

Benefits

• Hybrid flexibility as approved by management
• Occasional travel may be required to attend vendor meetings, site visits, or professional development events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed