Risk Management Coordinator

Peralta Community College District • Oakland, CA

8d

About The Position

Under general direction, supports the administration of the District’s risk management, occupational safety, insurance, and liability claims programs; coordinates activities designed to minimize organizational risk, ensure regulatory compliance, and protect District assets.

Requirements

• Bachelors degree in one of the social sciences, business or related field from an accredited college or university.
• One (1) year of para-professional or professional experience involving planning, organizing, administering, coordinating, or promoting programs within risk management or safety.
• Understanding of, sensitivity to and respect for the diverse academic, socio-economic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
• Comprehensive understanding of record-keeping, reporting procedures, and compliance requirements, particularly in higher education.
• District, college, division, and department policies and procedures related to the area of assignment.
• Correct English usage, spelling, grammar, punctuation, and vocabulary.
• Basic mathematical computations.
• Basic research methods and techniques.
• Strong organizational skills to prioritize and oversee multiple complex projects and deadlines concurrently.
• Advanced proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, Access, PowerPoint, Outlook), personal computers, and the internet.
• Excellent written and verbal communication skills, capable of drafting complex reports, correspondence, and presentations for senior leadership.
• Maintain highly confidential and sensitive information with discretion, professionalism, tact, and sound judgment.
• Read, interpret, apply, and explain applicable laws, regulations, policies, procedures, and technical information related to the assigned area.
• Analyze information, evaluate operational systems and procedures, identify problems, and develop effective recommendations and solutions.
• Perform multiple complex assignments simultaneously while managing changing priorities, deadlines, and interruptions with accuracy and attention to detail.
• Operate modern office technology and business software applications and remain current with emerging technologies and best practices.
• Prepare clear, accurate, and detailed reports, correspondence, recommendations, and other written materials.
• Establish and maintain effective working relationships with employees, managers, outside agencies, and the public while providing a high level of customer service and professionalism.
• Work effectively under pressure and demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and employees.

Responsibilities

• Coordinate general risk management and safety programs District-wide, including implementation and monitoring of safety initiatives, compliance activities, and employee training programs.
• Assist with administration of legacy workers’ compensation claims, including coordination with third-party administrators, legal counsel, and District departments.
• Coordinate liability claims administration, accident investigations, claim documentation, and insurance-related reporting activities.
• Review and track certificates of insurance for vendors, contractors, and facility use agreements to ensure compliance with District insurance requirements.
• Assist with claim litigation support activities by maintaining records, gathering documentation, coordinating responses, and communicating with legal counsel and insurance representatives.
• Support implementation and maintenance of the District’s Hazardous Materials (HazMat) compliance programs, including required documentation, training, and reporting.
• Coordinate and support compliance with the Workplace Violence Prevention Plan, Injury and Illness Prevention Program (IIPP), and other applicable risk and safety regulations.
• Develop, update, and maintain risk management, safety, emergency preparedness, and related policies and procedures.
• Organize and coordinate District-wide safety training programs, including first aid/CPR, active assailant response, workplace violence prevention, hazard communication, and other risk and safety-related trainings.
• Develop and maintain District-wide training schedules and records for required safety and compliance trainings.
• Support cybersecurity awareness and risk mitigation initiatives in coordination with Information Technology and other District departments.
• Prepare reports, maintain confidential records, monitor compliance activities, and assist with audits and regulatory reporting requirements.
• Serve as a resource to District departments regarding risk management, safety, insurance, and compliance matters.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level