Rights Assistant

Scholastic Book Fairs • New York, NY

12d • $52,000 • Hybrid

About The Position

The Rights Assistant supports the day-to-day administrative and operational needs of Scholastic’s Rights & Co-Editions department. The position handles invoice processing, database maintenance, materials fulfillment, workflow coordination, and communication with a global network of publishers, agents, consultants, licensors, customers, and internal stakeholders. The role calls for excellent organizational skills, attention to detail, strong customer-service instincts, and the ability to respond effectively to varied requests and business needs. The ideal candidate is proactive, resourceful, and able to exercise sound judgment when addressing routine and non-routine inquiries.

The role is based in New York City and encourages a minimum of two days per week in the SoHo office. Some roles or teams may require additional in-office attendance if essential job functions require it. Scholastic describes itself as a publisher and distributor of children’s books and educational resources, with a global reach into more than 135 countries.

Requirements

• Excellent written and verbal communication skills and the ability to interact professionally with internal stakeholders and external business partners.
• Strong organizational and project-coordination skills, including the ability to manage multiple priorities and deadlines simultaneously.
• Exceptional attention to detail and commitment to accuracy, particularly with invoices, records, databases, and other business-critical information.
• Strong customer-service orientation, problem-solving skills, and ability to identify solutions, escalate issues appropriately, and respond to unexpected requests.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
• Ability to perform occasional physical and operational tasks, including organizing inventory, managing samples, preparing shipments, and handling incoming and outgoing mail.
• Bachelor’s degree.
• 0–2 years of experience in the publishing or media industry.

Nice To Haves

• Experience or interest in children’s books or rights.

Responsibilities

• Provide general administrative support to an international team, including calendar management, meeting coordination, note-taking, and other tasks as needed.
• Prepare and process invoices, track payment status, and maintain accurate deal-transaction records, with timely follow-up.
• Serve as a point of contact for incoming inquiries, requests, and approvals from foreign publishers, agents, consultants, licensors, customers, and internal stakeholders; respond professionally and coordinate requests with appropriate team members.
• Coordinate fulfillment of materials, assets, title information, and sample requests for domestic and international partners, ensuring they receive current materials and accurate information in a timely manner.
• Maintain department databases, title grids, contact lists, deal records, and other resources; conduct research and prepare reports for business analysis, stakeholder requests, and special projects.
• Support the department’s physical office operations, including maintaining sample inventories and storage areas, coordinating shipments and mailings, processing complimentary copies, and assisting with other materials-management tasks.

Benefits

• Full suite of health and wellness benefits, including a $0 deductible Medical Plan.
• Retirement Savings Plan 401(k) with Roth and Traditional contribution options.
• Tuition-free undergraduate and graduate degree programs.
• Generous parental leave program.
• Employee Stock Purchase Plan (ESPP) with an opportunity to purchase stock at a 15% discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level