RFP Desk Proposal Writer

MasTec Communications Group•Coral Gables, FL

22h

About The Position

This is an entry-level position designed for individuals looking to begin or grow a career in Business Development, proposal management, or the communications construction industry. As an RFP Desk Proposal Writer, you will develop new skills, collaborate with a team dedicated to supporting Business Development efforts, and play a key role in improving the quality, consistency, and competitiveness of our proposal documents. This role provides hands-on experience, training, and mentorship to support your professional growth. This position supports MasTec Communications Group’s Business Development efforts through the timely and accurate submission of RFPs (Requests for Proposal), RFIs (Requests for Information), and bids. Responsibilities include coordinating proposal activities, tracking and updating opportunities, ensuring compliance with submission requirements, and meeting all deadlines.

Requirements

Proficiency in written and spoken English
Strong writing and editing skills with excellent attention to detail
Strong interpersonal and communication skills, with the ability to work cross-functionally
Ability to manage multiple tasks and meet deadlines in a fast-paced, team-oriented, deadline-driven environment
Excels at staying organized and always following through on deadlines
Exceptional attention to detail
Strong aptitude to work cross-functionally (Operations, Sales, AP, Safety, Marketing, etc.)
Ability to adapt to constantly changing requests
Ability to see a project/task through to completion
Superb follow-up skills
Familiarity with CRMs and data management
Be able to work independently
Proficiency in Outlook and related Microsoft Office programs (Word, Excel, PowerPoint, SharePoint, etc.)

Nice To Haves

Basic organizational or project coordination experience preferred but not required
Experience supporting Sales or Business Development teams is a plus
Exposure to RFP documents or legal/contract language is a plus
Familiarity with Salesforce, Microsoft Word, Excel, PowerPoint, and online portals is preferred
Broadband, or Wireless construction knowledge a plus but not required
Strong technical writing skills are a plus
Previous experience with Salesforce is a plus
Experience automating mailboxes is a plus

Responsibilities

Monitor and manage multiple shared RFP Desk email inboxes to ensure all bid notifications, customer requests, and time-sensitive communications are received, reviewed, recorded, and distributed appropriately
Assist with collecting RFx materials from customer vendor portals and bid aggregators
Be responsible for the on-time submission of RFx and bid packages assigned by your manager, including: Logging new RFx and bids into Salesforce, Confirming NDAs and confidentiality requirements are in place, Distributing RFx and bid details to internal stakeholders, Scheduling kickoff meetings and preparatory reviews as needed, Gathering required proposal content from stakeholders and AI content libraries, Drafting proposal documents using approved templates and standard formats, Coordinating with pricing teams to ensure rate cards and pricing sheets are completed, Assisting with the submission of final proposals through portals or email, Tracking post-submission status to ensure wins and losses are recorded, Routing contracts and post-award documentation to Legal as required
Customer and vendor portal registrations
Development of PowerPoint presentations in support of proposals and business development activities