RFP Associate (Remote)

Teaching Strategies, LLC • Denton, TX

9d • Remote

About The Position

Teaching Strategies is an innovative edtech organization focused on connecting teachers, children, and families. As front runners in the early childhood education market, we build dynamic, top-quality digital products that integrate all of the essential elements of a high-quality solution: curriculum, assessment, professional development, and family engagement. We are building a team of results-oriented individuals who will thrive in a collaborative, work-hard/play-hard culture. We pride ourselves on the impact we have on the early childhood field through supporting teachers who are doing the most important work there is, teaching children to become creative, confident thinkers.

The RFP Associate will support Teaching Strategies' business development efforts by assisting with the development and submission of large, strategic proposal opportunities. Reporting directly to the Sr. Director of RFPs, this role will coordinate proposal development activities, manage proposal schedules and milestones, gather and organize proposal content, and support the preparation of compliant, high-quality proposal submissions.

The RFP Associate will work closely with cross-functional teams to collect proposal inputs, facilitate internal reviews, track proposal requirements, and ensure the timely completion of deliverables. The role will also contribute to proposal writing, editing, content management, and proposal production activities that support strategic growth opportunities for the organization.

In addition to supporting the proposal submission process, the RFP Associate provides administrative support to the Legal team related to contract documentation, vendor onboarding, record keeping, and other activities that support customer contracting and proposal operations.

Requirements

• Bachelor's degree in English, Communications, Business, Public Administration, or a related field preferred.
• 3–5 years of proposal writing, proposal coordination, contracts administration, project coordination, business operations, contracts administration, or similar operational experience required.
• Excellent written and oral communication skills required.
• Excellent organizational skills and strong attention to detail.
• Highly proficient in MS Office suite and comfortable learning document and workflow systems.
• Strong project management, organizational, and time-management skills.
• Ability to manage multiple deadlines, priorities, and assignments while remaining flexible to adapt to new situations as they arise.
• Must be independently motivated and schedule-driven with a proven history of meeting deadlines.
• Demonstrated ability to exercise sound independent judgment and take initiative.
• Collaborative, resourceful, and able to work independently.
• Proven ability to build strong relationships with internal teams and stakeholders.
• Ability to work in a fast-paced environment under tight deadlines

Nice To Haves

• Previous experience in education strongly preferred but not required.
• Previous experience with search engines such as RFPSchoolWatch preferred.
• Experience working in a fast-paced, high-growth technology or new media environment is a plus.

Responsibilities

• Supports the development and submission of strategic proposal opportunities for state agencies, districts, and other prospective customers.
• Coordinates proposal schedules, work plans, milestones, and internal review processes to ensure timely completion of proposal deliverables.
• Reviews solicitation documents, identifies proposal requirements, and assists in the development of proposal outlines, compliance matrices, and submission plans.
• Reads and understands RFPs and other forms of competitive opportunities from clients and prospective clients.
• Maintains proposal action item lists and follows up to ensure assignments are completed and deadlines are met.
• Works with the Sr. Director of RFPs and subject matter experts to gather, organize, and develop proposal content.
• Assists with proposal writing, editing, proofreading, and formatting to ensure consistency, compliance, accuracy, and quality throughout the proposal lifecycle.
• Organizes proposal content and information in the format requested in solicitations and in accordance with company standards.
• Coordinates with internal stakeholders across Sales, Product, Marketing, Finance, Customer Success, Legal, and other departments to collect proposal inputs and supporting documentation.
• Supports cross-functional collaboration through the use of project management software and data analysis tools.
• Arranges delivery and submission of proposals.
• Maintains electronic files, proposal content, status trackers, submission records, and supporting documentation related to Public Policy and RFP activities.
• Identifies contracting opportunities and participates in the screening and prioritization process for bid/no-bid decisions.
• Supports special projects and strategic initiatives as assigned.
• Performs other duties as assigned.
• Provides administrative support for Legal activities that support customer contracting, vendor onboarding, and proposal processes.
• Assists with the collection, organization, tracking, and maintenance of legal, contractual, and company records, files, trackers, and supporting documentation.
• Assists with coordination of internal stakeholders to gather information and support documentation requests as needed.
• Supports special projects and other administrative activities as assigned.

Benefits

• Competitive compensation package
• Employee Equity Appreciation Program
• Health and wellness insurance benefits
• 401k with employer match
• Flexible work environment
• Unlimited paid time off (which includes paid holidays and Winter Break)
• Paid parental leave
• Tuition assistance, professional development, and opportunities for career growth
• Best in class technology equipment for every employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level