Revenue & Payroll Specialist

Wolfe's Neck Center•Freeport, ME

2d•Hybrid

About The Position

Wolfe's Neck Center for Agriculture & the Environment is a fast-growing, national nonprofit organization based on a campus of over 600 acres of coastal farmland in Freeport, Maine. Our work is dedicated to creating a world where agriculture and food systems support farmer viability, thriving ecosystems, and vibrant communities. Through regenerative farming demonstration and training, innovative research, and collaborations, Wolfe's Neck Center works to advance agriculture - on our own farm, regionally, and nationally - to accelerate holistic change in food systems and mitigate the effects of a changing climate. The Revenue & Payroll Specialist will be responsible for the accounts receivable process and the daily recording and balancing of revenues from multiple points-of-sale. The role will also be responsible for bi-monthly payroll, as well as other assignments. This role requires a strong focus on accuracy and the ability to handle multiple tasks efficiently. You will work closely with both internal teams and external customers to ensure the timely collection of outstanding balances, precise recording of revenues, following up on any discrepancies, as well ensuring a smooth and accurate payroll transmittal while maintaining all necessary documentation.

Requirements

2-5+ years in payroll and/or accounting roles.
Proficiency in Microsoft Excel/Google Sheets, Google Drive, Financial software (such as Quickbooks, Blackbaud, Sage, etc), and Payroll software (such as iSolved, ADP, Quickbooks Payroll, or Paychex, etc.)
Strong attention to detail, high confidentiality, time management, problem-solving, and solid communication abilities.

Nice To Haves

BA/BS in Accounting or Business preferred, or equivalent experience.

Responsibilities

Daily download of the prior day's revenues; review, balancing and the recording of all sales receipts, donations & contributions in the Quickbooks Financial System
Generate and send accurate invoices for goods, services, and event rentals, communicating regularly with internal stakeholders on aging items and payments received, and ensuring all A/R invoices are issued through the Finance Department
Work closely with internal teams to resolve any issues impacting accounts receivable; provide support for audits and financial reviews
Monitor and record incoming payments to appropriate accounts, and reconcile payment discrepancies
Review timecards and employee expense reports, and connect with various departments on any missing punches or incomplete information
Work closely with HR Coordinator on new hires, terminations, and status changes to ensure smooth onboarding/offboarding, as well as processing any pay rate or deduction changes with prior approvals from appropriate manager(s)
Process bi-weekly payroll in accordance with all applicable federal and State wage & hour laws
Work closely with Paper Trails and the iSolved system to ensure data integrity and accuracy, as well as ensuring compliance with relevant updates or changes in wage & hour/labor laws
Issue yearly payroll calendar with pay period dates and deadlines specific to transmittal
Maintain accurate and organized records of all transactions, communications, and account activities; ensure compliance with company policies and legal requirements
Work with the Director of Finance to ensure evidence of review is maintained for all financial system entries and for payroll processing
Active participation in the month-end close process and monthly balance sheet reconciliations
Active participation in yearly financial audit
Other projects and duties as assigned