Reunion Class Manager, Alumni Relations

Harvard University • Boston, MA

5d • Hybrid

About The Position

Reporting to the Associate Director of Reunions, the Reunion Class Manager will be part of the Alumni Relations (AR) Reunions team responsible for ensuring the exceptional execution of Reunions for Harvard Business School. Through a commitment to lifelong learning and engagement, the AR team is at the hub of cultivating and stewarding the alumni community in their affinity and connection to HBS. HBS Reunions are fundamental to this effort. Each year, over 6,200 alumni and their guests come back to campus for 3-4 days to re-engage with section mates, classmates, faculty and the School.

Requirements

• High School Diploma, GED, or equivalent is required.
• 5+ years of directly related and specific experience in event planning and volunteer management is required.
• Education beyond high school may count toward experience.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must
• Advanced organizational skills and the ability to meet deadlines and adhere to strict schedules on multiple projects for individual assignments as well as those of the team.
• Able to relate to high-powered alumni constituency with poise and self-confidence.
• Strong professional, interpersonal, team and leadership skills; tactfulness and flexibility in working with diverse population groups.
• Sound judgment based on the ability to analyze problems and develop practical and effective solutions to a variety of problems.
• Detail-oriented and efficient.
• Must be motivated to learn and flexible to change.
• Ability to work independently, get projects done by enlisting the cooperation of others, and manage details.
• Proven ability to supervise and motivate others and to work effectively with a team.
• Must be available to work evenings and weekends as needed to support event execution.
• Occasional extended workdays may be required during event preparation and delivery.

Nice To Haves

• Demonstrated creative and strategic-thinking qualities a plus.
• Experience in event management applications and database reporting tools.
• Experience in an academic or non-profit environment preferred.

Responsibilities

• Independently manage and execute an individual portfolio of high level, complex Reunion classes
• Engage with reunion volunteer leaders and committee members to plan and create a meaningful and holistic reunion experience that includes class and section programs and activities
• Provide expertise in coordinating and executing events through the planning, oversight and execution of class related receptions, dinners and events during on-campus reunions
• Recruit and maintain close relations with alumni volunteers to coordinate reunion activities, alumni engagement programs and other related events
• Collaborate closely with Reunion & Leadership Giving Officers in Development to support fundraising efforts
• Manage and implement a portfolio of special projects and strategic initiatives as assigned
• Establish strong working relationship with alumni, volunteers, colleagues, vendors, leaders, and other constituents; act as liaison between reunion classes and HBS
• Engage in operational duties associated with class management including class related budgeting and fee setting
• On-site reunion management, as needed (estimated 80-100 hours/week 2-3 times a year)
• Build trust and collaboration by being present on-site and engaging directly with colleagues and various constituents
• Other duties as assigned

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED