Retail & Wardrobe Administrative Assistant-Full Time (Harrah's Ak-Chin Casino)

Caesars Entertainment•Maricopa, AZ

22h•Onsite

About The Position

The Administrative Assistant provides the Gift Shop and Wardrobe Department with all aspects of operations as well as coverage dictated by the needs of the business.

Requirements

High School Diploma or GED preferred.
Advanced Degree is preferred or five to seven years building systems engineering experience and/or training; or equivalent combination of education and experience.
Must be able to observe safety guidelines and energy conservation guidelines.
Must have proven customer service skills and be able to keep records in English and maintain mathematics records.
Excellent interpersonal, customer service, communication, team building and problem-solving skills are required.
Must have minimal computer skills.
Must be able to get along with co-workers and work as a team.
Must present a well-groomed appearance.
Ability to uphold and demonstrate the highest level of integrity in all situations and recognize standards required by a regulated business.
Communicate in a positive and friendly manner.
Must be able to read, write, speak and understand English.
Must be able to maneuver to all areas of the casino.
Must be able to lift up to 40 pounds.
Must be willing to assist in keeping the casino clean.
Must be willing to approach and converse with strangers.
Must be able to bend, reach, kneel, twist and grip items.
Must be able to walk and be on foot for long periods of time.
Must have sense of urgency and keep up with fast-paced business practices.
Must be able to work calmly and professionally in stressful situations.
Must be able to tolerate areas containing secondary smoke, high noise levels, bright lights and dust.
Must be able to respond to visual and aural cues.

Responsibilities

Ensuring accuracy of all invoices in relationship to product ordered vs. received.
Inputting all invoices into the Oracle system for payment.
Ensuring categories are coded properly, submitted for the correct amount and are approved by the Manager.
Tracking invoices for movement in the system and ensuring vendor payments are made in a timely manner.
Keeping tracking sheets up to date with appropriate coding to track invoices.
Creating new tracking sheets monthly for inventory purposes.
Acting as a liaison between departments and vendors.
Making all necessary phone calls and emails to vendors regarding damage, shortages and product quality control issues.
Receiving and handling all vendor inquiries.
Keeping records of sales, preparing inventory of stock and ordering merchandise.
Preparing and maintaining Purchase Orders.
Implementing all price changes for new products, price increases or any ticketed item without a SKU.
Maintaining correct categorization of products in the Avero system.
Balancing Gift Cards daily and maintaining records.
Being cross-trained for both the Gift Shop and Wardrobe department to provide coverage when business needs arise.
Inputting all supply orders for Wardrobe and Gift Shop through Stratton Warren.
Onboarding all new employees on our system to obtain proper authorizations, keys, cards and access.
Supporting Manager, Supervisor and Leads with any operational difficulties or situations.
Handling all administrative duties regarding employee events.
Keeping the team informed of promotions and special events.
Conducting Buzz as necessary.
Assisting in Monthly Inventories of both departments.
Providing friendly service to all employees in an efficient manner.
Meeting the guidelines of the job and adhering to regulatory, departmental, and company policies.
Performing other duties as assigned.