Resource Manager Supervisor 1, 2, or 3

State of Louisiana•Belle Chasse, LA

36d•Onsite

About The Position

Coordinate with Production Control, Supply Technician and Engineering staff to ensure all labor, material and contract information is complete. Recapitulate the cost of all material used per work order for the O&M and RPS. Assure that all proper approvals and documentation are received before funds are obligated. Assist the Base Civil Engineer (BCE) in preparing the monthly Real Property/MILCON report for the National Guard Bureau and the State Military Department. Provide financial advice, accounting and bookkeeping support services to the Civil Engineer Environmental and Security Forces activities of 159 FW Louisiana Air National Guard. Facility Operation Maintenance Activities (FOMA) approximately 2.5 million/FY; Restoration and Modernization (SRM) budget ranging from $250,000 to over $5 million/base year on current programs; Organizational Budget (O&M) and MILCON. National Guard Bureau (NGB), United States Property and Fiscal Office (USP&FO). Department of Military Affairs, Comptroller, 159 FW Louisiana Air National Guard, local Air National Guard offices, Civil Engineer offices, State departments and personnel, vendors, contractors, suppliers and private sector. Monitors and assists with the tracking of CE RPS, SRM, and O&M Budgets for both Federal and State funds and MILCON. Maintain the account/recordkeeping ledger by entering all purchase orders and Operations and Maintenance expenditures into the required accounting databases. Keep files neat, legible and understandable by others. Perform other duties as required, to share in the overall functions and duties of the engineering offices (i.e. answering telephones, mail call). Brief maintenance personnel on main base and at Geographically Separated Units (GSUs) so that they understand their shop budgets and are in compliance with State Purchase Card requirements. Assist the Federal Resource Advisor preparing Spend Execution Plans monthly to include processing all State Purchase Card Statements and requests for reimbursement (SF270) in accordance with State Military Department Procedures attends and briefs at Program Budget Advisory Committee (PBAC) meetings as required. Meets with State Fiscal Office to reconcile all expenses for legitimacy and accurate budget codes and reporting categories. Coordinate with vendors to purchase equipment and supplies. Contact contractors to receive bids, quotes or estimates, does have purchase authority with Resource Advisor approval. Ensure compliance of environmental, safety and health concerns IAW all ANG, AF, State and Federal instructions. Prepares unfunded requests for Facility Manager. Assist BCE/FM with writing SOW and Government Cost Estimates for service and minor repair contracts. Monitor LA ANG State Fixed Charges and Contract program for Quality Assurance. Coordinate Master Cooperative Agreement Program with SMD and LA USFPO offices. Manage LA ANG Utility programs, process payments and track usage using local and HQ ANG directed programs. Prepares supporting documentation of all vouchered expenditures of In-Kind Assistance (IKA) for Assistant USP&FO to ensure the SMD meets its match of MCA IAW NGR 5-1. Assumes office supervisory roles to include time/attendance as well as training of all Air Guard State employees. Perform other duties as assigned.

Requirements

Must have thorough working knowledge of Windows, Microsoft Office Suite, and other technology skills as required.
Travel may be required.
Must be available to report to duty during emergency or disaster situations.
Must meet physical requirements to perform functions of the position.
Ability to work and communicate effectively with agency personnel and the public.
Must have a valid Driver's License, Social Security Card and Birth Certificate.
Must be available to report to duty during emergency or disaster situations for extended hours over an extended period of time.
Other periodic travel may be required.
Must meet physical requirements to perform functions of the position.
Must attend/complete all Louisiana Military Department (LMD) annual training and other training required for the position.
Must adhere to the Code of Ethics and foster a Sexual Harassment-Free Environment.
All LMD positions require in-office attendance. This is not a remote position.
Salary is paid by Electronic Funds Transfer (EFT) / Direct Deposit Only. A checking or savings account is required for employment.
For positions requiring computer/email access selected applicant must qualify to obtain a Department of Defense Common Access Card (CAC) Card and maintain eligibility.
LMD is a substance abuse and drug free workplace. The selected applicant must pass a pre-employment background investigation and pre-employment drug test. Thereafter, all employees are subject to random drug testing.
To become an employee of the LMD you must be a current member of the Louisiana National Guard or eligible for membership in the Louisiana State Guard.
The selected applicant must pass a pre-employment criminal background investigation prior to employment.

Responsibilities

Coordinate with Production Control, Supply Technician and Engineering staff to ensure all labor, material and contract information is complete.
Recapitulate the cost of all material used per work order for the O&M and RPS.
Assure that all proper approvals and documentation are received before funds are obligated.
Assist the Base Civil Engineer (BCE) in preparing the monthly Real Property/MILCON report for the National Guard Bureau and the State Military Department.
Provide financial advice, accounting and bookkeeping support services to the Civil Engineer Environmental and Security Forces activities of 159 FW Louisiana Air National Guard.
Monitors and assists with the tracking of CE RPS, SRM, and O&M Budgets for both Federal and State funds and MILCON.
Maintain the account/recordkeeping ledger by entering all purchase orders and Operations and Maintenance expenditures into the required accounting databases.
Keep files neat, legible and understandable by others.
Perform other duties as required, to share in the overall functions and duties of the engineering offices (i.e. answering telephones, mail call).
Brief maintenance personnel on main base and at Geographically Separated Units (GSUs) so that they understand their shop budgets and are in compliance with State Purchase Card requirements.
Assist the Federal Resource Advisor preparing Spend Execution Plans monthly to include processing all State Purchase Card Statements and requests for reimbursement (SF270) in accordance with State Military Department Procedures attends and briefs at Program Budget Advisory Committee (PBAC) meetings as required.
Meets with State Fiscal Office to reconcile all expenses for legitimacy and accurate budget codes and reporting categories.
Coordinate with vendors to purchase equipment and supplies.
Contact contractors to receive bids, quotes or estimates, does have purchase authority with Resource Advisor approval.
Ensure compliance of environmental, safety and health concerns IAW all ANG, AF, State and Federal instructions.
Prepares unfunded requests for Facility Manager.
Assist BCE/FM with writing SOW and Government Cost Estimates for service and minor repair contracts.
Monitor LA ANG State Fixed Charges and Contract program for Quality Assurance.
Coordinate Master Cooperative Agreement Program with SMD and LA USFPO offices.
Manage LA ANG Utility programs, process payments and track usage using local and HQ ANG directed programs.
Prepares supporting documentation of all vouchered expenditures of In-Kind Assistance (IKA) for Assistant USP&FO to ensure the SMD meets its match of MCA IAW NGR 5-1.
Assumes office supervisory roles to include time/attendance as well as training of all Air Guard State employees.
Perform other duties as assigned.