Resident Care Coordinator/Scheduler

Touchmark • Portland, OR

2d • Onsite

About The Position

Resident Care Coordinator / Scheduler Touchmark in the West Hills is a full-service senior living community dedicated to enriching the lives of residents through exceptional care, hospitality, and service. We are seeking a highly organized, dependable, and solutions-focused Resident Care Coordinator/Scheduler to support the daily operations of our Health Services department. This is an important role for someone who enjoys solving problems, coordinating schedules, supporting team members, and helping ensure residents have the right care and support in place each day.

Requirements

• High school diploma or equivalent
• At least one year of clerical or administrative experience
• Ability to manage multiple priorities and respond calmly to unexpected staffing challenges
• Ability to work independently, make sound decisions, and follow through on responsibilities
• Proficiency with Microsoft Office, including Excel and Word
• Professional communication skills and commitment to confidentiality
• Ability to build positive relationships with team members while maintaining accountability and consistency
• Genuine interest in working with older adults and supporting exceptional resident care
• Flexibility to participate in the on-call staffing rotation associated with scheduled workdays

Nice To Haves

• Two years of scheduling, staffing coordination, senior living, healthcare, or direct-care experience preferred
• Caregiver and/or medication technician experience strongly preferred
• Strong organizational skills and attention to detail
• Experience with senior living or healthcare staffing
• Experience with Dayforce or another workforce management system
• Previous caregiver or medication technician experience
• Strong problem-solving skills and the ability to think ahead
• Ability to communicate effectively with team members and leadership
• A proactive approach to staffing and scheduling rather than waiting for problems to arise

Responsibilities

• Create, post, and maintain caregiver and medication technician schedules using Dayforce
• Proactively review upcoming schedules, identify open shifts, and work to secure coverage
• Coordinate staffing needs while minimizing overtime and maintaining appropriate coverage
• Track call-outs, attendance, schedule changes, and employee follow-up
• Maintain certification and training records for Health Services team members
• Coordinate and participate in caregiver and medication technician interviews
• Assist with onboarding and training new Health Services team members
• Maintain department records, filing systems, employee timelines, and other administrative documentation
• Assist with payroll corrections and other staffing-related administrative needs
• Provide clear pass-down communication between schedulers to ensure continuity
• Support the Health Services Director and nursing leadership with operational and administrative needs
• Assist with coverage when needed and be trained as a Caregiver and Med Tech.

Benefits

• Four-day workweek with three scheduled days off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED