Residency Program Coordinator - Psychiatry

Family Health Centers of San Diego

23h•$22 - $33•Onsite

About The Position

Family Health Centers of San Diego (FHCSD) is seeking a Residency Program Coordinator - Psychiatry to work under the supervision of the Residency Program Manager. This role is responsible for the day-to-day administration of the Graduate Medical Education Residency program and serves as an administrative coordinator between staff physicians, residents, medical students, and institutional/regulatory offices. The position ensures the program adheres to all ACGME and THCGME policies and standards. Key duties include coordinating resident recruitment, facilitating orientations and meetings, and providing administrative support to the program and department. This involves creating and proofreading correspondence, coordinating schedules, maintaining files, and performing data collection, entry, and reporting. The ideal candidate will be highly motivated, organized, and detail-oriented. Occasional travel outside of San Diego may be required.

Requirements

Bachelor's degree in healthcare administration or related field preferred.
Training Administrators of Graduate Medical Education (TAGME) certification preferred; if not certified, eligibility and willingness to become certified within two years of hire.
Traveling between sites and other locations is occasionally required.
Must have a valid California driver’s license, an automobile, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended.
An acceptable driving record is also required.
California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency.
Reasonable accommodation may be provided on a case-by-case basis.
Mileage and other reimbursement governed by policy.
2 years administrative experience coordinating a residency or similar program.
Ability to exercise discretion and maintain confidential information.
Ability to meet established deadlines.
Ability to relate well with team members, coworkers, and other departmental staff.
Ability to work flexible hours.
Ability to work in a fast-paced environment with multiple priorities.
Ability to work independently as well as working effectively in a team.
Demonstrated skills in computer software and systems, specifically Microsoft Office, ERAS, Oasis, and New Innovations systems.
Exceptional organizational, time-management, attention-to-detail, and prioritization skills.
Knowledge of business English, including proper grammar, spelling, and punctuation.
Strong interpersonal and customer service skills.
Strong written and verbal communication skills.
Thorough knowledge of ACGME and THCGME program responsibilities, standards, processes, and procedures.

Nice To Haves

3 years experience coordinating a residency or fellowship program in an academic setting preferred.

Responsibilities

Administers the day-to-day responsibilities of the program.
Assists in the development of and maintenance of all department policies and procedures pertaining to staff and residents.
Collects, compiles, and enters program data into a variety of databases and files; creates reports geared to appropriate audience.
Coordinates all aspects of the resident recruitment process, including recruitment, tour requests, visitations, interviews, and Welcome Orientation meetings.
Coordinates and schedules program activities, events, and elements, such as program meetings, weekly resident didactic curriculum, and presentations; oversees audio/visual equipment, catering, and other program elements.
Creates and proof-reads program and departmental correspondence, including responses to external verification requests, audits, and potential program participants/sponsors.
Ensures compliance with accreditation requirements, including ACGME and THCGME, through excellent recordkeeping, maintaining audit readiness, and ensuring evaluation processes are completed in a timely basis.
Ensures resident engagement to maximize program participation and results, through evaluation, proposal of best practices, communication and relationship building with residents and staff, hosting resident events, and conducting resident surveys.
Maintains and updates Residency Program website in conjunction with IT department.
Maintains resident personnel files, confidential correspondence, teaching, and performance evaluations.
Represents Residency Program Manager on program and administrative matters as delegated.
Performs other duties as assigned.