UNIV - Residency Program Coordinator I (Part-Time) - Department of Emergency Medicine

Medical University of South Carolina•Charleston, SC

About The Position

Provides comprehensive administrative and logistical support to the Emergency Medicine Residency Program, its leadership team, and Lead Coordinator, such as calendar management, room scheduling, coordinating Grand Rounds and weekly didactic sessions, record-keeping, and meeting preparation. Serves as a key liaison for outside hospital rotations. Assists with internal moonlighting processes of Emergency Medicine residents. Stays informed of internal GME policies and procedures, as well as external changes across ACGME.

Requirements

A bachelor's degree and one year relevant program experience.

Responsibilities

Assist with logistics related to Weekly Didactics Sessions (Curriculum) and Departmental Grand Rounds
Corresponds with Grand Rounds presenters to obtain all required information for faculty and APP CME eligibility requirements, as determined by MUSC’s CME Office.
Completes the annual Grand Rounds CME application.
Prepares monthly Grand Rounds flyer and packet of required documents and sends them to MUSC’s CME Office in a timely manner to obtain approval for CME eligibility.
Works closely with Curriculum Chief and EM Faculty to ensure Curriculum is up-to-date, especially with last-minute changes.
Works closely with Clerkship Director/APD regarding attendance, for residents and faculty.
Send periodic attendance percentage reports to residents and core faculty.
Sends weekly Didactic emails (info and location)
Responsible for ordering food for attendees at weekly didactics and grand rounds.
Must ensure appropriate budgets are utilized and send invoice/attendance to Fiscal Manager for processing.
Coordinates outside electives, applications to hospital(s), malpractice coverage confirmation, and evaluation forms.
Acts as liaison, for Residency Leadership and outside hospital contacts, providing required resident demographic information, on/off-boarding information, etc.
Processes schedules of outside rotations for MUSC’s GME Office.
Process internal/external moonlighting paperwork for residents, once approved for moonlighting.
Obtain GME and Department Chair approvals.
Process timesheets, confirming that date/hours listed match the schedule and appropriate signatures are obtained.
Send timesheets to Department Administrator to process payment.
Regularly ensures that approved residents are meeting requirements for moonlighting to continue.
Report any violations to Residency Leadership.
Assists with scheduling and meeting preparation for semi-annual reviews, Clinical Competency Committee (CCC) meetings, and Program Evaluation Committee (PEC) meetings.
Responsible for reserving all classroom space for Weekly Didactics, Departmental Grand Rounds, Simulation, and any other educational events.
Reserves space for annual ABEM ITE and acts as secondary proctor.
Assists with securing space during onboarding/orientation month (July).
Help to coordinate the distribution of orientation materials to the new interns.
Schedules meetings for Program Director and Associate/Assistant Program Director and maintains/updates appointment calendars as necessary.
Drafts and/or transcribes letters, reports, e-mail and other written communications for Program Director.
Assists some core faculty and residents in preparation of presentations, abstracts, manuscripts and other documents relating to the Emergency Medicine Residency Program, as needed.
Provides editorial and administrative assistance in preparing manuscripts for publication in various medical journals.
Distributes training-related information to residents, as requested, including departmental and institutional policies.
Assists in maintaining documentation of curriculum, accreditation documents, manuals, conference handouts, manuscripts, etc.
Maintains and updates Program Directors and Associate/Assistant Program Directors curriculum vitae, as requested.
Ability to assist and fill in during recruitment and onboarding season.
Attends monthly GME Program Coordinator meetings (GME) and quarterly GMEC meetings.
Attends residency meetings as requested.