Residency Host

Divine Mercy University•Sterling, VA

6d•Onsite

About The Position

The School of Spiritual Direction residency host is a seasonal part-time role responsible for all the logistics during the Spiritual Direction Certificate residencies. They also work in conjunction with the School of Spiritual Direction team to prepare for them. They report to the Director of the School of Spiritual Direction.

Requirements

Be in communication with the director before the residencies to ensure that the following are foreseen and in place: Chaplain support for the residency (masses and confessions) Reservation of spaces at DMU and room set up Catering orders and delivery planning
Be in communication with one of the leaders of each residency to ensure that the following is in order before the residencies: Student roster Student evaluations sheets Prepare binders and name tags for students and faculty
Arrive to DMU in time to prepare the following before the Meet & Greet on Wednesdays of residencies: Prepare gift bags (SDC300 only) and deliver to the hotel front desk Take inventory of residency materials (gifts, binders, t-shirts, etc.) and update the inventory spreadsheet. Work with the Director to ensure supplies are available for the next residency Set up and man welcome table in the DMU lobby Main classroom set up with informational table in the back and material for attendees Travel mass prepared Dinner set up and ready
During the residency be responsible for the following: Having coffee and snacks set up when the students arrive in the morning and refreshed throughout the day Print the daily rotation schedule & provide to residency lead by 8 AM Greet the caterer and set up the meals so they are ready for attendees when they arrive Make sure all student evaluation forms are prepared in one digital folder that is shared with the faculty Create and print a list for students to sign up as lectors at Masses and follow up to ensure there are lectors at each Mass. Make sure that the Prayers of the Faithful are on the altar and ambon for Mass on Sunday. Be available for any logistical questions or needs that the residency faculty may have. Print final student assessments and have them in folders for residency faculty by 8 AM on Sunday Take a group photo on Sunday morning.
After the residency Collect name tags and access badges (fobs) Ensure all attendees are out of the building by 2pm. Ensure the fridge is free of all food left over from the residency. Put all unperishable food items back into the residency closet. Ensure all items from the residency are also stored.

Responsibilities

Be in communication with the director before the residencies to ensure that chaplain support, reservation of spaces, and catering orders/delivery are foreseen and in place.
Be in communication with one of the leaders of each residency to ensure student rosters, evaluation sheets, and prepared binders and name tags are in order.
Arrive to DMU in time to prepare gift bags, take inventory of residency materials, work with the Director to ensure supplies are available, set up and man the welcome table, set up the main classroom, and prepare for dinner.
During the residency, be responsible for having coffee and snacks set up, printing and providing the daily rotation schedule, greeting the caterer and setting up meals, ensuring student evaluation forms are prepared digitally, creating and printing a lector sign-up list, ensuring prayers of the faithful are on the altar, being available for logistical questions, printing final student assessments, and taking a group photo.
After the residency, collect name tags and access badges, ensure all attendees are out of the building, ensure the fridge is clear of leftovers, put unperishable food items back into the closet, and ensure all other items are stored.