Reservations Agent

St Eugene Golf Resort & Casino•Cranbrook, BC

80d•Onsite

About The Position

At St. Eugene Golf Resort & Casino, we are seeking energetic individuals who want to join us in creating the destination of choice in harmony with Mother Earth and our Indigenous culture while providing for our families and enriching our community. The Reservation Agent position is an opportunity for a dynamic individual looking to expand their career in the exciting hospitality industry. This role delivers outstanding customer service to our guests, whether it be on the front line or behind the scenes, making reservations.

Requirements

Demonstrate punctuality, reliability, and integrity, while maintaining a professional appearance.
Be dynamic, open-minded, and a passionate team player committed to contributing positively to the team environment.
Committed to providing their guests a refined, seamless, memorable experience that exceeds their expectations.
Willing and able to gain a deep knowledge of Maestro PMS & Microsoft Office Suite and use their functions in line with department Best Practices.
Self-motivated to work with diligence, integrity, accuracy, speed, and thoroughness.
Able to identify social cues and express empathy while listening to a guest's request or issue, and then use this information to provide a personalized, successful resolution.
Capable of maintaining professionalism, composure, and control in a high-pressure, high-workload environment by utilizing organizational skills, multitasking techniques, and established internal confidence.
Able to effectively communicate and liaise with guests and hotel partners in person, via phone, and email with professionalism.
Capable of warmly and authentically engaging with their guests, offering direction and information while promoting Resort activities.
Able to accurately comprehend, calculate, communicate, and process various billing, rate, and folio structures.
Able to sit or stand for long periods and lift objects up to 50 lbs.
Possess a Grade 12 diploma.
Be bondable.
Demonstrate a strong commitment to delivering exceptional guest experiences.
Thrive in a fast-paced, guest-facing environment.
Be proficient in computer applications.
Have excellent verbal and written communication skills.
Be available to work a variety of shifts, including evenings, weekends, holidays, early mornings, late nights, and overnight shifts.

Nice To Haves

Formal education and/or experience in the hospitality or tourism industry is considered an asset.
Experience with Maestro PMS or comparable property management software is preferred.

Responsibilities

Manage all transient room reservations, maximizing room revenue and average rates by utilizing standard rate quoting scenarios and upselling rooms whenever possible.
Collaborate closely with the Front Office Manager and Rooms Division Manager.
Proactively monitor local events and plan for inventory demands.
Collaborate with the Front Desk Supervisors to make sure front desk agents understand rate changes and promotions.
Respond promptly to incoming reservation calls, voicemails, and emails, while assisting with golf inquiries.
Address guest concerns quickly and respond to Fetch customer reviews.
Possess thorough knowledge of the hotel’s emergency procedures.
Develop, implement, and maintain SOPs related to reservations and PMS rate-building.
Create group blocks and enter rooming lists.
Assist will golf bookings, quoting, inputting tee times.
Identify, audit, and prepare significant reservations (VIPs, groups, OTAs, etc.) for accuracy and completeness.
Verify that the charge routing rules are configured correctly.
Book and oversee bus tour reservations, set up templates for Corporate & Bus tour rates.
Monitor reservation schedules, cancellations, and no-shows. Audit reservations daily for accuracy and completeness.
Assist the GSAs by covering breaks and managing escalated guest issues and questions. Covering front desk shifts when front desk is short handed including night audit shifts.
Assign rooms ahead of guest arrival and monitor the room block to maximize guest satisfaction and hotel revenue.