CTU Research Study Assistant

University of Washington Medical Center • Seattle, WA

3d • $45,144 - $50,736 • Hybrid

About The Position

The Department of Medicine, Division of Cardiology at the University of Washington is hiring a full-time Research Study Assistant to support the Clinical Trials Unit (CTU). The CTU provides infrastructure and operational support for investigator-initiated, government-sponsored, and industry-sponsored clinical research into heart and vascular disease, with an emphasis on participant safety, regulatory compliance, and high-quality data.

The Research Study Assistant supports the CTU Research Manager and Research Coordinators in conducting NIH- and industry-sponsored clinical trials. The position works independently and collaboratively with research staff, faculty, health care teams, participants, and other groups. Following training and onboarding, the assistant may coordinate day-to-day operations of minimal-risk, non-interventional projects such as registries and observational studies under minimal oversight. The work includes participant-visit preparation and support, study documentation and administrative tasks, research coordination, and special projects. This on-site support role is based in a busy hybrid office and involves substantial independent work, attention to detail, and repetitive assigned tasks.

Requirements

• Two years of college-level coursework in a relevant academic area and one year of appropriate experience; equivalent education and/or experience may substitute except where legal requirements apply.
• Ability to work independently on multiple research projects and prioritize simultaneous, competing timelines.
• Ability to collaborate with Research Coordinators, administrative and regulatory teams, health care teams, research participants, and other groups.
• Ability to perform repetitive assigned tasks with high attention to detail.
• Strong organizational and time management skills.
• Strong self-motivation and proactiveness, including the ability to take initiative, solve issues, and adapt to dynamic situations and environments.
• Strong, adaptive, and effective communication skills.

Nice To Haves

• Demonstrated strong organizational and time management skills with high attention to detail.
• Strong self-motivation and proactiveness, with an ability to take initiative, solve issues, and adapt to dynamic situations and environments.
• Strong, adaptive, and effective communication skills.

Responsibilities

• Support the Cardiology Clinical Trials Unit research team across multiple clinical research projects and competing timelines.
• Complete laboratory requisition forms, assemble study kits, maintain kit inventory, and handle kit breakdown and destruction.
• Prepare study document packets for research participant visits.
• Assist with tracking participant samples according to study-specific storage and shipping requirements.
• Obtain medical records from external providers and facilities.
• Obtain radiology images, complete requisition forms, and prepare image submissions for sponsor vendors.
• Schedule study visits and coordinate assessments with Cardiology Clinic, TRU, Radiology, Cath Lab, Pre-Anesthesia, and other units.
• Assist with safety event reporting by requesting records, redacting medical records, and completing related administrative tasks.
• Complete administrative support tasks, including financial documents, filing, scanning, copying, and transporting documents and supplies.
• Obtain dry ice and other supplies for shipping research samples and other research needs.
• Archive study documents when studies close.
• Assist with device storage and record maintenance.
• Arrange patient parking and submit check requests for patient reimbursement.
• Book conference rooms.
• Maintain supplies and support clinical research operations by ordering office supplies, submitting support tickets, and completing other administrative tasks.
• Scan, print, and file paper study and support documents.
• Assist Research Coordinators and Regulatory Coordinators in maintaining central administrative documents, including CVs, certifications and licenses, calibration and maintenance records, and relevant logs.
• Maintain Florence (eReg) files.
• Take on special projects as assigned, depending on project availability, suitability, and demonstrated performance.
• For special projects, review and explain informed consent forms to potential participants and complete questionnaires or surveys under the general oversight of Cardiology faculty.
• Review medical records and other study documents and enter study data into case report forms and databases according to project requirements.
• After training, coordinate day-to-day operations of minimal-risk, non-interventional clinical research projects under minimal oversight.

Benefits

• The posting states that UW employees receive outstanding benefits and refers applicants to the UW staff benefits webpage for position-specific information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree