Research Program Coordinator

Universities of Wisconsin•Madison, WI

3d•Hybrid

About The Position

This position provides centralized ownership of study activation activities across the Department of Pediatrics clinical research portfolio, supporting investigator-initiated, industry-sponsored, and federally funded studies from study award or selection through activation and enrollment. The Research Program Coordinator develops, coordinates, and implements the operational infrastructure required to efficiently initiate new clinical research studies by standardizing processes, coordinating cross-functional activities, and ensuring study teams are prepared for successful study implementation. The Research Program Coordinator serves as the primary operational liaison among investigators, research staff, institutional offices, ancillary services, sponsors, and external collaborators to coordinate study start-up activities, facilitate institutional and sponsor requirements, and ensure alignment across operational, regulatory, financial, and clinical workflows. Responsibilities include coordinating study activation milestones; supporting IND/IDE preparation activities; developing and testing electronic case report forms (eCRFs); coordinating institutional agreements; facilitating research systems implementation; organizing protocol documentation; and supporting implementation across research systems and operational platforms. The position develops standardized workflows, procedures, training resources, and operational guidance that improve consistency, reduce study activation timelines, and promote efficient study implementation across the department. The coordinator also supports internal quality review processes to strengthen documentation quality, ensure adherence to institutional and sponsor requirements, and identify opportunities for continuous process improvement. This position is full or part-time, 90%-100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Requirements

Experience coordinating clinical research studies
Minimum two years of experience working in clinical research
Previous experience with OnCore, eBinders, Electronic Health Records (preferably EPIC), and/or REDCap

Nice To Haves

Minimum two years of experience coordinating and implementing research study start-up activities for pediatric research studies
Minimum two years of experience supporting pediatric, longitudinal, or multidisciplinary clinical research studies

Responsibilities

Coordinates the daily activities and contracts related to one or more research program(s)
Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program developments and information
Plans, develops, and implements processes and protocols to support research aims
Monitors program budget(s) and approves unit expenditures
Develops policies, procedures, and institutional agreements on behalf of the program